On-Site Admin Assistant – Honolulu (Mon–Fri)

Employers Options; Honolulu (HI); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive salary based on experience

Professional development and training

Paid holidays and PTO

Health insurance and retirement

Job summary

Employers Options in Honolulu, HI is seeking an Admin Assistant to join a growing team. The role reports on-site with a Monday–Friday schedule, 8:00am–4:00pm, and pays a fixed rate of $24/hour. No remote work; requires 0–3 years of related experience and a high school diploma or GED.

The position involves administrative tasks such as email blasts, notices, filings, budgeting support, and coordinating board activities, with benefits including health insurance and PTO.

Qualifications

• Knowledge of general office equipment (copier, fax, phone systems).
• Knowledge of Microsoft Outlook, Word, and Excel.
• Ability to learn and utilize proprietary systems quickly and efficiently.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.

Responsibilities

• Send email blasts, post TownSq notices, and send faxes.
• Prepare credit or reimburse owners by creating workflows for approval and for Accounting to process.
• Obtain Board Member emails, register for seminars, send confirmations, and process PTRF/invoices.
• Complete all mailouts (printing, stuffing, posting), use USPS, Certified, FedEx, or UPS.
• Extract monthly financials from vault, create versions, file to F drive, post to TownSq.
• Receive and track returned consent forms.
• Assemble completed budget from Accounting.
• Receive and track proxies, provide quorum counts to CAM, and attend meetings.
• Register owners; tally votes with driver’s license/vehicle.
• Scan certificates of election and voting certificates.
• Update Board Roster in C3 and email CAM.

Skills

office equipment knowledge

Outlook/Word/Excel

professional communication

self-motivated

time management

team player

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Employers Options in Honolulu, HI is seeking an Admin Assistant to join a growing team. The role reports on-site with a Monday–Friday schedule, 8:00am–4:00pm, and pays a fixed rate of $24/hour. No remote work; requires 0–3 years of related experience and a high school diploma or GED.

The position involves administrative tasks such as email blasts, notices, filings, budgeting support, and coordinating board activities, with benefits including health insurance and PTO.