Admin Assistant

Employers Options; Honolulu (HI); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive salary based on experience

Professional development and training

Paid holidays and PTO

Health insurance and retirement

Job summary

Employers Options in Honolulu, HI is seeking an Admin Assistant to join a growing team. The role reports on-site with a Monday–Friday schedule, 8:00am–4:00pm, and pays a fixed rate of $24/hour. No remote work; requires 0–3 years of related experience and a high school diploma or GED.

The position involves administrative tasks such as email blasts, notices, filings, budgeting support, and coordinating board activities, with benefits including health insurance and PTO.

Qualifications

• Knowledge of general office equipment (copier, fax, phone systems).
• Knowledge of Microsoft Outlook, Word, and Excel.
• Ability to learn and utilize proprietary systems quickly and efficiently.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.

Responsibilities

• Send email blasts, post TownSq notices, and send faxes.
• Prepare credit or reimburse owners by creating workflows for approval and for Accounting to process.
• Obtain Board Member emails, register for seminars, send confirmations, and process PTRF/invoices.
• Complete all mailouts (printing, stuffing, posting), use USPS, Certified, FedEx, or UPS.
• Extract monthly financials from vault, create versions, file to F drive, post to TownSq.
• Receive and track returned consent forms.
• Assemble completed budget from Accounting.
• Receive and track proxies, provide quorum counts to CAM, and attend meetings.
• Register owners; tally votes with driver’s license/vehicle.
• Scan certificates of election and voting certificates.
• Update Board Roster in C3 and email CAM.

Skills

office equipment knowledge

Outlook/Word/Excel

professional communication

self-motivated

time management

team player

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

This is not a remote role. Applicants must be able to report to work on time as scheduled.

Position: Admin Assistant

Location: Honolulu, HI

Pay: This position has a fixed rate of $24/hour

Experience: 0 to 3 years of directly related or closely related experience

Education

• High School diploma or GED required
• Associate's degree preferred

Type: Full-time; Contract

Schedule: Monday - Friday, 8:00am to 4:00pm

Employers Options is seeking an Admin Assistant to join a growing and dynamic team!

Job Description

• Send email blasts, post TownSq notices, and send faxes.
• Prep credit or reimburse owners by creating workflows for approval and for Accounting to process.
• Obtain Board Member email responses to seminars, register for respective seminar, send confirmation email to Board Member, and process PTRF/invoice.
• Complete all mailouts (printing, stuffing, posting), utilize USPS, Certified, FedEx, or UPS.
• Extract monthly financials from vault, create long, short, and watermarked versions, File to F drive, post to TownSq, Print, mail, and/or email.
• Receive and track returned consent forms.
• Assemble completed budget from Accounting.
• Receive and track all proxies, providing quorum counts to CAM, and attend annual meetings as scheduled.
• Register owners; tally all votes (Need driver’s license and vehicle),
• Scan certificates of election and voting certificates.
• Receive all interim changes to Board Roster from CAM, update in C3, and send via email to CAM.

Position Requirements

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of Microsoft Outlook, Word, and Excel
• Ability to learn and utilize proprietary systems quickly and efficiently
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self‑motivated, proactive, detail‑oriented, and a team player.
• Time management and time‑critical prioritization skills

Job Perks

• Competitive salary based on experience
• Professional development and training support
• Paid holidays and PTO
• Health insurance and retirement benefits (if applicable)

Employers Options is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Aff…(? what to do?)