On-Site Admin Assistant – Front Desk & Donor Support

Mental-Health-Kokua; Honolulu (HI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical & Vision Insurance

Dental Insurance

Supplemental Insurance

Pet Insurance

403(b) Retirement Plan

Identity Theft & Legal Protection

Paid Leave & Holiday Pay

PSLF eligibility

Job summary

Mental Health Kokua in Honolulu, HI is hiring a full-time Administrative Assistant to support the Oahu Administrative Office on Fort Street Mall. The role is on-site and involves front-desk duties, clerical tasks, and coordination with leadership.

The ideal candidate will have a high school diploma with clerical experience; a Bachelor's degree is preferred. Proficiency in Word, Excel, and Access is expected, along with strong customer service and organizational skills.

Qualifications

• High school diploma or equivalent, plus clerical/administrative experience.
• Preferred: Bachelor's degree in related field or equivalent experience.
• Familiarity with standard office procedures and equipment.
• Proficient in Microsoft Word, Excel, and basic databases.

Responsibilities

• Greet visitors and callers; route to appropriate staff.
• Provide day-to-day clerical and admin support to leadership.
• Process mail, shipping, and travel arrangements for staff.
• Maintain records and filing systems; support office operations.
• Assist with grants, donor records, and acknowledgments.
• Coordinate with vendors for facilities and office needs.
• Support events, campaigns, and staff communications.
• Maintain health, safety documentation and compliance files.

Skills

Customer service

Communication

Organization

Attention to detail

Teamwork

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

Access

Job description

Mental Health Kokua in Honolulu, HI is hiring a full-time Administrative Assistant to support the Oahu Administrative Office on Fort Street Mall. The role is on-site and involves front-desk duties, clerical tasks, and coordination with leadership.

The ideal candidate will have a high school diploma with clerical experience; a Bachelor's degree is preferred. Proficiency in Word, Excel, and Access is expected, along with strong customer service and organizational skills.