On-Site Accounting Assistant - Finance & Front Desk (Malvern)

Rajant-Corporation-; Malvern (Chester County); On-site; USD 45,000 - 60,000; Full time

Job summary

Rajant Corporation in Malvern, PA is seeking an Accounting Assistant to support the VP of Finance and provide front desk coverage at our headquarters. This role combines day-to-day accounting with reception and administrative support, requiring accuracy, dependability, and professionalism.

Responsibilities include reconciliations, AP/AR, tax reporting, invoicing, order processing, audits, and maintaining records, with collaboration across Sales, Production, and Accounting.

Qualifications

• 3–5 years of accounting, bookkeeping, or related financial support experience.
• Experience with QuickBooks, preferably QuickBooks Enterprise.
• Working knowledge of accounting principles and procedures, including Accounts Receivable, Accounts Payable, reconciliations, invoicing, and general ledger activities.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organization, communication, multitasking, and attention-to-detail skills.
• Professional demeanor and ability to appropriately handle confidential financial and business information.
• Previous front desk, office administration, or customer-facing experience preferred.
• Experience with sales tax reporting, audits, insurance administration, or 401(k) processing preferred.

Responsibilities

• Perform bank and account reconciliations and post daily Accounts Receivable payments.
• Support weekly Accounts Payable cash disbursements and general edger activities.
• Prepare monthly sales tax reporting.
• Create and process sales orders, invoices, and packing slips.
• Serve as a liaison between Sales, Production, and Accounting to support order processing and related activities.
• Assist in coordinating company insurance administration, including renewals, certificate requests, automobile coverage, and international travel requirements.
• Assist with annual Financial and Workers' Compensation audits, reporting, and accounting projects.
• Maintain accurate financial records, support transaction review, and assist with process and system improvements.
• Provide general administrative support and ad hoc projects to Accounting and other departments as needed.

Skills

Accounting experience

Attention to detail

Communication skills

Multitasking

Confidential information handling

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

QuickBooks

Excel

Word

Outlook

QuickBooks Enterprise

Job description

Rajant Corporation in Malvern, PA is seeking an Accounting Assistant to support the VP of Finance and provide front desk coverage at our headquarters. This role combines day-to-day accounting with reception and administrative support, requiring accuracy, dependability, and professionalism.

Responsibilities include reconciliations, AP/AR, tax reporting, invoicing, order processing, audits, and maintaining records, with collaboration across Sales, Production, and Accounting.