On-Campus Facilities Admin & CMMS Specialist

Millersville University; Millersville (Lancaster County); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

Group Life Insurance

Retirement Plans

Tuition Waiver

Paid Time Off

Job summary

Millersville University is seeking a full-time administrative specialist for the Facilities Management Department. The role provides transactional support, CMMS data handling, and procurement processing to improve efficiency and service across campus.

Key duties include maintaining records, generating operational reports, coordinating travel and scheduling, and ensuring excellent customer service while working on-site in Lancaster County, PA.

Qualifications

• Three years of advanced clerical or para-professional work.
• Ability to work independently within established policies, deadlines, and delegated authority.
• Strong organizational and time management skills.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent oral, written, and interpersonal communication skills.
• Commitment to inclusive practices and effective service to diverse people.

Responsibilities

• Provide administrative support for the Facilities Management Department.
• Manage CMMS records and generate reports.
• Handle procurement documentation, invoices, and travel arrangements.
• Coordinate scheduling, fleet and key administration, and database updates.
• Maintain files and assist with contract administration and vendor communications.
• Deliver front-line customer service and resolve routine inquiries.

Skills

CMMS knowledge

Office administration

Time management

Communication skills

Attention to detail

Independent work

Education

Associate degree or equivalent experience

Tools

CMMS system

Procurement software

Access-control system

Excel

Job description

Millersville University is seeking a full-time administrative specialist for the Facilities Management Department. The role provides transactional support, CMMS data handling, and procurement processing to improve efficiency and service across campus.

Key duties include maintaining records, generating operational reports, coordinating travel and scheduling, and ensuring excellent customer service while working on-site in Lancaster County, PA.