On-Campus Administrative Coordinator: Lead Office Operations

University of New Hampshire; Durham (NH); On-site; USD 52,000 - 54,000; Full time

Job summary

University of New Hampshire Cooperative Extension in Durham, NH is seeking an Administrative Coordinator to ensure efficient operation of the leadership office. You will support the director and senior staff, manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion on the Durham campus.

This in-person role requires a bachelor’s degree and extensive office experience, strong communication, and the ability to develop better processes.

Qualifications

• Seven years of office experience of increasing responsibility, bachelor’s degree and three years of relevant experience, or combination of experience, specialized training, and higher education equal to seven years.

Responsibilities

• Support Extension director and leadership team, selected committees and projects associated with Extension.
• Maintain busy calendar for director, setting priorities and making independent decisions as appropriate.
• Manage internal documentation and maintain internal and confidential documents including those pertaining to hiring and onboarding, promotion, performance evaluation, civil rights, strategic planning, committees and teams, county and state advisory councils, program development and evaluation, and volunteer management.
• Manage financial records for director, including travel and purchasing expenses.
• Manage statewide marketing and operations accounts.
• Serve as Extension liaison with UNH telecommunications for phone system.
• Assist with job searches by scheduling interviews, travel and logistics, and assist with onboarding new employees and managing Extension orientation.
• Maintain inventory and order office supplies.
• Sort and route mail.
• Maintain and update staff directory.
• Assist in management of promotion process; manage emeritus request process.
• Arrange travel for leadership team.
• Develop and improve office processes and systems.
• Other administrative duties as needed.
• Prepare documents, reports, graphs, spreadsheets and presentations for leadership team as needed.
• Confer with and/or counsel staff and the public on essential matters relating to Extension, including day-to-day programmatic, operational and administrative issues.
• Coordinate conferences, meetings and events, including preparing materials, booking rooms, and arranging catering, equipment, parking, etc.
• Record and transcribe meeting minutes as necessary.
• Assist with audiovisual needs and set up for in-person and virtual meetings.
• Manage Protection of Minors (POM) Youth Skills background checks.
• Coordinate Extension van usage and ensure staff are eligible to drive by maintaining records of defensive driving certificates and background checks.
• Oversee Extension-branded inventory purchase, storage and checkout.
• Support statewide projects and initiatives.
• Establish strong relationships and working partnerships with Extension staff throughout the state, university administration, state and county advisory councils, state organizations and other Extension partners.
• Stay current on UNH Cooperative Extension programs, mission, and other relevant organizational details to supply accurate and appropriate information to the public.
• Professionally and diplomatically manage phone calls and emails.
• Prepare and edit complex correspondence; prepare mailings.
• Update website and SharePoint site as needed, proactively keeping content current.
• Maintain email distribution lists.

Skills

Calendaring

Microsoft Office

Office procedures

Event planning

Oral & written communication

Organization & attention to detail

Multitasking & time management

Education

Bachelor's degree

Tools

Adobe Creative Suite

Zoom

Teams

OneDrive

SharePoint

Workday

UShop

Drupal

Qualtrics

Job description

University of New Hampshire Cooperative Extension in Durham, NH is seeking an Administrative Coordinator to ensure efficient operation of the leadership office. You will support the director and senior staff, manage calendars, coordinate meetings, arrange travel, and handle confidential information with discretion on the Durham campus.

This in-person role requires a bachelor’s degree and extensive office experience, strong communication, and the ability to develop better processes.