On-Campus Accounting Coordinator, Facilities Services

Syracuse University; City of Syracuse (NY); On-site; USD 68,880,000 - 84,731,000; Full time

Job summary

Syracuse University in Syracuse, NY is seeking an Accounting Coordinator to support Facilities Services with invoicing, reimbursements, and reconciliation across multiple systems. Reporting to the Accounting and Business Manager, you will ensure accurate expenditures and compliance with university policies while maintaining financial records.

The role emphasizes attention to detail, strong Excel skills, and collaboration with departments to resolve inquiries and drive process improvements in a

Qualifications

• 3-5 years of accounting/administrative experience including financial transactions.
• Experience with CMMS platforms (IBM Maximo or similar) supporting work order lifecycle management, inventory control, procurement inquiry, and reconciliation.
• Experience with PeopleSoft Financials or similar systems for purchase orders, receivables, travel & expense and financial transaction processing.

Responsibilities

• Financial Transaction Processing & Support: Review, verify, and submit documentation for credit card transactions and reimbursements; manage invoices and electronic filing.
• Work Order, Inventory, and System Coordination: Verify budget approvals, assist quarterly inventory reconciliations, assign inventory to storerooms/work orders.
• Reporting & Continuous Improvement: Reconcile data to GL, generate reports, and identify process-improvement opportunities with IT.
• Customer Service & Administrative Support: Research inquiries with university departments and support rollout of new accounting practices.

Skills

Analytical skills

Attention to detail

Customer service

Tools

Microsoft Excel

Outlook

Word

Tableau

BI Publisher

IBM Maximo

PeopleSoft Financials

Job description

Syracuse University in Syracuse, NY is seeking an Accounting Coordinator to support Facilities Services with invoicing, reimbursements, and reconciliation across multiple systems. Reporting to the Accounting and Business Manager, you will ensure accurate expenditures and compliance with university policies while maintaining financial records.

The role emphasizes attention to detail, strong Excel skills, and collaboration with departments to resolve inquiries and drive process improvements in a