Business Operations Associate

exp1-prod-web.syr; City of Syracuse (NY); On-site; USD 46,000 - 54,000; Full time

Job summary

Syracuse University in Syracuse, NY is seeking a Business Operations Associate in the Athletics Department to perform financial processing, analyses, and reporting in support of student-athlete programs and campus operations.

The role requires a four-year degree in accounting (preferred) or an associate’s degree with equivalent experience and at least three years of accounting experience; strong Excel skills are essential to prepare journal entries, reimbursements, travel costs, and audits under

Qualifications

• Detail oriented with analytical and problem-solving abilities including research, collection, and interpretation of financial data.
• Solid understanding of general accounting principles, including debits and credits.
• Proficient in Microsoft Office products (Excel, Word, Outlook, etc.).

Responsibilities

• Prepare journal entries, expense reimbursements, deposits, purchase orders.
• Review and record revenue; manage transfers and reimbursements.
• Reconcile monthly financial transactions to the general ledger.
• Assist with annual University financial audits and NCAA compliance audits.
• Provide guidance on university policies and procedures.
• Process travel vouchers for sport teams.

Skills

Analytical skills

Financial data interpretation

Microsoft Office

Communication skills

High-volume work

Education

Four-year degree in accounting

Associate degree in accounting

Job description

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.

Pay Range

Pay Range $22.10 - $26.45

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level S4

FLSA Status

FLSA Status Non-exempt

Hours

Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Job Type Full-time

Unionized Position Code Not Applicable

Job Description

The Business Operations Associate is responsible for administrative and analytical work related to financial activities in the University’s Athletic Department. This includes detailed financial processing, analyses, data collection, report preparation, and research-oriented tasks. These responsibilities will require interpretation of University and/or NCAA policies and procedures and will require high-level verbal and written communications.

Education and Experience

• A four-year degree in accounting is preferred or an associate’s degree in accounting with demonstrated equivalent combination of education and experience.
• Candidates should have a minimum of three or more years of experience in accounting.
• Experience working in an educational institution with an athletics background highly desirable.

Skills and Knowledge

• Detail oriented with analytical and problem-solving abilities including research, collection, and interpretation of financial data.
• A solid understanding of general accounting principals, including debits and credits.
• Must be proficient in Microsoft Office products (Excel, Word, Outlook, etc.).
• Ability to work both independently and in a team environment, with capability to organize and prioritize work.
• Excellent written and verbal communication skills with students, coaches/staff, and external contacts.
• Ability to function in a high-volume work environment.

Responsibilities

Provide financial support to the Business Office through analyses and administrative processes including, but not limited to:

• Prepare journal entries, expense reimbursements, deposits, purchase orders, purchase requisitions, interdepartmental orders, intradepartmental transfers, etc.
• Receive, record, deposit all forms of revenue; checks, wire transfers, reimbursements, etc. and manage required security detail.
• Review of team travel transactions; including detailed review of airfare, meal monies, hotel folios, reimbursements.
• Provide guidance to department staff members on University and Business Office policies and procedures.
• Process travel vouchers and Quick Pay transactions for sport teams on a timely basis.
• ACC and NCAA post-season travel expense estimates, reimbursement requests, and reconciliations.
• Reconcile monthly financial transactions to the general ledger.
• Assist with monthly OnBase batching, indexing, and scanning of Business Office documents.
• Timely audit and systematic approval of monthly credit card processing for assigned departments to ensure compliance with University and NCAA regulations. This includes confirming proper documentation is included for audit purposes, credit card statements are submitted timely, collection of reimbursements from cardholders as needed, preparation of deposits, and report of policy violations to supervisor.
• Assist in the financial estimating, processing, analysis, and reconciliation of Sport Camps. Create and distribute invoices to sport teams and report any collection or payment issues to supervisor.
• Assist with year-end financial processing and reconciliations.
• Assist in annual University financial audit and the NCAA compliance audit as needed.
• Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

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