Accounting Coordinator

Syracuse University; City of Syracuse (NY); On-site; USD 68,880,000 - 84,731,000; Full time

Job summary

Syracuse University in Syracuse, NY is seeking an Accounting Coordinator to support Facilities Services with invoicing, reimbursements, and reconciliation across multiple systems. Reporting to the Accounting and Business Manager, you will ensure accurate expenditures and compliance with university policies while maintaining financial records.

The role emphasizes attention to detail, strong Excel skills, and collaboration with departments to resolve inquiries and drive process improvements in a

Qualifications

• 3-5 years of accounting/administrative experience including financial transactions.
• Experience with CMMS platforms (IBM Maximo or similar) supporting work order lifecycle management, inventory control, procurement inquiry, and reconciliation.
• Experience with PeopleSoft Financials or similar systems for purchase orders, receivables, travel & expense and financial transaction processing.

Responsibilities

• Financial Transaction Processing & Support: Review, verify, and submit documentation for credit card transactions and reimbursements; manage invoices and electronic filing.
• Work Order, Inventory, and System Coordination: Verify budget approvals, assist quarterly inventory reconciliations, assign inventory to storerooms/work orders.
• Reporting & Continuous Improvement: Reconcile data to GL, generate reports, and identify process-improvement opportunities with IT.
• Customer Service & Administrative Support: Research inquiries with university departments and support rollout of new accounting practices.

Skills

Analytical skills

Attention to detail

Customer service

Tools

Microsoft Excel

Outlook

Word

Tableau

BI Publisher

IBM Maximo

PeopleSoft Financials

Job description

Accounting Coordinator

Posting Details

• Job #: 043059
• Department Code: 31201-5500
• Department: Physical Plant-Office-Central
• Job Title: Accounting Coordinator
• Location: Syracuse, NY
• Campus: Syracuse, NY
• Commitment to On-Campus Experience: Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.
• Pay Range: $ 24.04 - $ 29.57
• Pay Determination: Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
• Staff Level: S4
• FLSA Status: Non-exempt
• Hours: Standard University business hours 8:30am – 5:00pm (academic year) 8:00am – 4:30pm (summer) Hours may vary based on operational needs
• Job Type: Full-time
• Unionized Position Code: Not Applicable

Job Description

Facilities Services seeks a detail oriented and customer focused financial professional to support a wide range of transactional and reconciliation activities within the department. Reporting to the Accounting and Business Manager, the Accounting Coordinator will process invoices and employee reimbursements and reconcile purchase card activity. The position will audit and submit financial documentation, ensure expenditures are accurate and properly allocated, and help maintain compliance with university policies. This position plays a key role in supporting internal reconciliation processes, maintaining accurate financial records across multiple systems, and contributing to the overall integrity and efficiency of Facilities Services¿ financial operations.

Education and Experience

3-5 years¿ experience in accounting/administrative role which should include financial transaction exposure and experience. Demonstrated experience with IBM Maximo or similar CMMS platforms supporting work order lifecycle management, inventory control, procurement inquiry, invoice inquiry, and reconciliation processes preferred PeopleSoft Financials or similar systems for purchase orders, receivables, travel & expense and financial transaction processing.

Skills and Knowledge

Advanced proficiency in Microsoft Office with strong expertise in Excel (PivotTables, XLOOKUP/VLOOKUP, data validation) and working knowledge of Outlook and Word. Hands-on experience with electronic signature and document management systems supporting digital form creation, approval workflows and document lifecycle management. Experience utilizing reporting and business intelligence tools (e.g., Tableau, BI Publisher, or similar) to execute queries, generate reports, and analyze data; report development preferred.

Responsibilities

• Financial Transaction Processing & Support Review, verify, and submit required documentation for credit card transactions and employee reimbursements submitted by Facilities Services staff. Receive, review, validate and route incoming invoices; send approved invoices to Disbursements and maintain electronic filing systems. Monitor blanket purchase order activity and identify invoices requiring transfer to billable work orders. Review vendor statements, resolve discrepancies, and obtain outstanding invoices; elevate overdue or unresolved accounts to management.
• Work Order, Inventory, and System CoordinationVerify work order budget approvals within the Work Order Management System to support timely dispatch scheduling. Assist manager with quarterly inventory audits and related reconciliations. Receive purchase orders as requested and assign inventory to the proper storeroom and work orders as needed.
• Reporting & Continuous Improvement Review and validate financial integration data; reconcile to the general ledger and report/escalate discrepancies to management. Execute queries and perform research to help resolve inquiries from other University departments. Utilize automated audit reports to identify issues, propose solutions, and support accurate system operations, accuracy, and data integrity. Collaborate with Facilities Services Accounting leadership and IT to identify process‑improvement opportunities, develop new queries that strengthen data‑driven decision‑making, and suggest communication enhancements as needed.
• Customer Service & Administrative Support Communicate with University departments to research inquiries. Provide implementation support to Facilities staff during the rollout of new University accounting practices. Other duties as assigned

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Job Posting Date

08/28/2026

Job Category

Staff