Academic Programs & Operations Specialist

Syracuse University; City of Syracuse (NY); On-site; USD 29,000 - 37,000; Full time

Job summary

Syracuse University in Syracuse, NY is seeking an Academic Support Specialist to provide comprehensive administrative support for the School of Art, including scheduling, financial operations, facilities coordination, and services for faculty and students.

The role partners with the school director to ensure smooth day-to-day operations; supports budget processes, travel arrangements, and building management for specialized workshops.

Qualifications

• Bachelor’s degree or equivalent combination of education and work experience.
• Considerable prior experience in administrative work; academic background/expertise preferred.
• High level of organization skills; excellent written and oral communication; Word/Excel/Outlook; knowledge of PeopleSoft preferred.

Responsibilities

• Manage class scheduling, final exams, and other classroom and studio assignments.
• Enter and maintain class sections, verifying accurate posting of course information to MySlice; monitor enrollment.
• Collect course syllabi and faculty performance evaluations; assist in faculty load worksheets; assist students with curricular needs including course overrides and substitutions.
• Support the unit budget including payroll approvals, employee reimbursements, contracts, eprocurement, and pro-card reconciliations; facilitate travel arrangements for faculty and visiting artists.
• Serve as the building manager for ComArt; coordinate maintenance, repairs, purchases, staffing and safety for specialized workshops (wood/metal shops, kilns, printmaking, foundry, metalsmithing).
• Lead administrative activities including hiring and management of temporary employees, work-study students, and processing payroll; manage the director's calendar.

Skills

Organizational skills

Written and oral communication

Microsoft Word/Excel/Outlook

PeopleSoft (preferred)

Education

Bachelor's degree or equivalent

Tools

PeopleSoft

Job description

Syracuse University in Syracuse, NY is seeking an Academic Support Specialist to provide comprehensive administrative support for the School of Art, including scheduling, financial operations, facilities coordination, and services for faculty and students.

The role partners with the school director to ensure smooth day-to-day operations; supports budget processes, travel arrangements, and building management for specialized workshops.