On-Call School Office Secretary

Camas School District; Camas (WA); On-site; USD 25,000 - 33,000; Part time

Job summary

The Camas School District seeks a Substitute Secretary to provide temporary administrative and clerical support across school offices. You will assist with phones, attendance, records, and communications while ensuring a welcoming environment for students, families, staff, and the community.

Successful candidates demonstrate problem solving, organization, and strong communication, with flexibility to adapt to different schools, procedures, and timelines.

Qualifications

• High school diploma or equivalent required. Post high school education or administrative support training preferred.
• Previous secretarial, clerical, customer service, or administrative support experience, preferably in an educational environment.
• Ability to use multiple forms of technology to include MS Office Suite, Google Suite, Outlook, Frontline Skyward/Qmlativ and InTouch.
• Ability to assist parents, staff, and the community with questions or information related to the school and district.
• Possess excellent writing and editing skills.
• Maintain current First Aid/CPR certificate as well as other district health and safety trainings.

Responsibilities

• Provide general administrative and clerical support, including answering phones, taking messages, greeting visitors, preparing correspondence, filing, copying, and maintaining office records.
• Serve as a welcoming and professional point of contact for students, families, staff, visitors, and the public.
• Follow building security procedures, including greeting, identifying, and admitting visitors.
• Maintain confidentiality of student, employee, family, and district information.
• Assist with student attendance, enrollment, records, scheduling, and other student information processes as assigned.
• Assist with substitute coordination, employee absences, timekeeping, payroll, and other office processes as assigned.
• Assist with preparing reports, correspondence, forms, school communications, and other required documentation.
• Receive and process payments, fees, supplies, mail, and deliveries as assigned, following district procedures.
• Assist with school activities, meetings, testing, safety procedures, and other building events as assigned.
• Learn and follow established building and district procedures and adapt to the needs of different schools and offices.
• Provide coverage and assistance for other office or support staff as needed.
• Other related duties as assigned by the Principal or District Administrator for the successful operations of the school and district.

Skills

Problem Solving

Interpersonal skills

Effective Communication

Planning and Organizing

Attention to detail

Adaptability

Dependability

Education

High school diploma or equivalent

Administrative support training preferred

Tools

MS Office

Google Suite

Outlook

Frontline Skyward

Qmlativ

InTouch

Job description

The Camas School District seeks a Substitute Secretary to provide temporary administrative and clerical support across school offices. You will assist with phones, attendance, records, and communications while ensuring a welcoming environment for students, families, staff, and the community.

Successful candidates demonstrate problem solving, organization, and strong communication, with flexibility to adapt to different schools, procedures, and timelines.