CAEOP Secretary Substitutes

Camas School District; Camas (WA); On-site; USD 25,000 - 33,000; Part time

Job summary

The Camas School District seeks a Substitute Secretary to provide temporary administrative and clerical support across school offices. You will assist with phones, attendance, records, and communications while ensuring a welcoming environment for students, families, staff, and the community.

Successful candidates demonstrate problem solving, organization, and strong communication, with flexibility to adapt to different schools, procedures, and timelines.

Qualifications

• High school diploma or equivalent required. Post high school education or administrative support training preferred.
• Previous secretarial, clerical, customer service, or administrative support experience, preferably in an educational environment.
• Ability to use multiple forms of technology to include MS Office Suite, Google Suite, Outlook, Frontline Skyward/Qmlativ and InTouch.
• Ability to assist parents, staff, and the community with questions or information related to the school and district.
• Possess excellent writing and editing skills.
• Maintain current First Aid/CPR certificate as well as other district health and safety trainings.

Responsibilities

• Provide general administrative and clerical support, including answering phones, taking messages, greeting visitors, preparing correspondence, filing, copying, and maintaining office records.
• Serve as a welcoming and professional point of contact for students, families, staff, visitors, and the public.
• Follow building security procedures, including greeting, identifying, and admitting visitors.
• Maintain confidentiality of student, employee, family, and district information.
• Assist with student attendance, enrollment, records, scheduling, and other student information processes as assigned.
• Assist with substitute coordination, employee absences, timekeeping, payroll, and other office processes as assigned.
• Assist with preparing reports, correspondence, forms, school communications, and other required documentation.
• Receive and process payments, fees, supplies, mail, and deliveries as assigned, following district procedures.
• Assist with school activities, meetings, testing, safety procedures, and other building events as assigned.
• Learn and follow established building and district procedures and adapt to the needs of different schools and offices.
• Provide coverage and assistance for other office or support staff as needed.
• Other related duties as assigned by the Principal or District Administrator for the successful operations of the school and district.

Skills

Problem Solving

Interpersonal skills

Effective Communication

Planning and Organizing

Attention to detail

Adaptability

Dependability

Education

High school diploma or equivalent

Administrative support training preferred

Tools

MS Office

Google Suite

Outlook

Frontline Skyward

Qmlativ

InTouch

Job description

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Reports to: Principal and/or District Administrator

Status: Substitute / On-Call

Purpose: The Substitute Secretary provides temporary administrative and clerical support to assist with the efficient operation of a school or district office during the absence of regular office staff. The position provides support to administrators, staff, students, families, and the public.

Essential Functions:

• Provide general administrative and clerical support, including answering phones, taking messages, greeting visitors, preparing correspondence, filing, copying, and maintaining office records.
• Serve as a welcoming and professional point of contact for students, families, staff, visitors, and the public.
• Follow building security procedures, including greeting, identifying, and admitting visitors.
• Maintain confidentiality of student, employee, family, and district information.
• Assist with student attendance, enrollment, records, scheduling, and other student information processes as assigned.
• Assist with substitute coordination, employee absences, timekeeping, payroll, and other office processes as assigned.
• Assist with preparing reports, correspondence, forms, school communications, and other required documentation.
• Receive and process payments, fees, supplies, mail, and deliveries as assigned, following district procedures.
• Assist with school activities, meetings, testing, safety procedures, and other building events as assigned.
• Learn and follow established building and district procedures and adapt to the needs of different schools and offices.
• Provide coverage and assistance for other office or support staff as needed.
• Other related duties as assigned by the Principal or District Administrator for the successful operations of the school and district.

Successful performance of this position requires an individual who can demonstrate the following competencies:

• Problem Solving: Identify and resolve routine problems and seek assistance when appropriate.
• Interpersonal Skills: Demonstrate a cooperative, welcoming, and professional attitude.
• Effective Communication: Communicate clearly and appropriately with students, families, staff, and the public.
• Planning and Organizing: Organize and prioritize work and maintain accurate records.
• Quality: Demonstrate accuracy, thoroughness, and attention to detail.
• Adaptability: Adapt to different school environments, procedures, technology, and changing priorities.
• Dependability: Demonstrate reliability, professionalism, and the ability to follow directions.

Professional Qualifications:

• High school diploma or equivalent required.Post high school education or administrative support training preferred.
• Previous secretarial, clerical, customer service, or administrative support experience, preferably in an educational environment.
• Ability to use multiple forms of technology to include MS Office Suite, Google Suite, Outlook, Frontline Skyward/Qmlativ and InTouch.
• Ability to assist parents, staff, and the community with questions or information related to the school and district.
• Possess excellent writing and editing skills.
• Maintain current First Aid/CPR certificate as well as other district health and safety trainings.

The usual and customary methods of performing the job's functions require the following physical demands: Generally, the job requires 50% sitting, 30% walking, and 20% standing. The job is performed in a generally clean and healthy environment.

Equal Opportunity Employer

The Camas School District complies with all federal and state rules and regulations and does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. This holds true for all district employment and educational programs. The following employees have been designated to handle questions and complaints of alleged discrimination:

Inquiries regarding compliance and/or grievance procedures may be directed to the school district's Title IX/ RCW 28A.640 & ADA compliance officer and Section 504 coordinator.

School Employee Benefit Board (SEBB) Eligibility determination: All eligibility determinations are based on rules in Chapters 182-30 and 182-31 of the Washington Administrative Code (WAC). Substitutes can become benefit eligible after 2 consecutive years of working 630 hours or more, and be anticipated to work 630 hours going forward. SEBB benefits include medical, vision, dental, long-term disability and life insurance. Supplemental coverages are also available.

Retirement Eligibility determination: In order to be eligible for retirement as a substitute, the minimum eligibility requirement for SERS retirement plan must work at least 5 months of 70 or more hours of compensated employment for 2 consecutive years. It is the employee's responsibility to monitor and track compensated employment hours for eligibility.

Acknowledgment

I understand that this is not an exhaustive list of my job duties. My signature indicates that I have reviewed this description and understand the position requirements.

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