On Call Receptionist (Aiea)

Bishop & Co.; Waipahu (HI); On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

Health insurance

Paid holidays

Paid vacation

401k matching

Job summary

Bishop & Company is seeking an on-site Administrative Receptionist to welcome visitors and employees with aloha, handle a multi-line phone system, manage incoming/outgoing mail, and provide general administrative support for a healthcare organization in Aiea.

The role runs Monday through Friday, 8:00 AM to 4:30 PM, with temporary/on-call status. Benefits include health insurance, paid holidays, paid vacation, and a matching 401(k) plan for eligible staff.

Qualifications

• High School diploma or equivalent.
• One (1) year customer service experience.
• One (1) year administrative office or receptionist experience.

Responsibilities

• Greet visitors and employees, determine nature of visit and direct to destination.
• Answer and direct calls professionally; maintain phone directory.
• Operate telephone switchboard; manage mail and posting.
• Maintain visitor and employee parking log; provide general information.
• Provide support such as copying, filing, and ordering supplies.
• Schedule appointments and maintain calendars; prepare and distribute documents.

Skills

Customer service

English communication

Teamwork

Office equipment

Job description

Position Overview

On Call Administrative Receptionist Bishop & Company is seeking a full time, on-site, call-in, Administrative Receptionist to serve as the primary point of contact to welcome and assist visitors and employees, with professionalism and aloha. Handling a multi-line phone system, incoming and outgoing mail and providing administrative support. from 8:00am through 4:30pm for a healthcare organization in Aiea.

Responsibilities

• Greets visitors and employees, determines nature of visit and directs them to appropriate destination.
• Answers and directs calls and inquiries professionally Maintains phone directory and management lists.
• Operates telephone switchboard.
• Maintains visitor and employee parking log.
• Provides general information to callers and visitors, as directed.
• Handles incoming and outgoing mail.
• Maintains the postage meter by ordering and refilling postage.
• Determines appropriate postage, date and services to outgoing mail.
• Evaluates, sorts and routes incoming mail.
• Provides support, such as copying, filing, maintaining equipment and ordering supplies.
• Coordinates and maintains employee locker assignments.
• Helps departments with mailings.
• Schedules appointments and maintains and updates appointment calendars.
• Prepares, proofreads, and distributes documents, and maintains organized and accurate files and manuals.
• Maintains equipment and calls for servicing as appropriate.
• Maintains interoffice envelope supply for the company.

Skills

• Excellent customer service skills. Ability to communicate effectively in English, both in verbal and written form.
• Ability to work effectively, both independently and with a team.
• Working knowledge of general office equipment, such as photocopiers, facsimile machines, etc.

Qualifications

• High School diploma or equivalent, required.
• One (1) year customer service experience, required.
• One (1) year administrative office or receptionist experience, required.
• Administrative Assistant experience, preferred.

Additional Information

• Job Type: Temporary, Call-in, On-Site.
• Pay: $17.75/hr
• Location: Halawa, Aiea
• Hours: Must be available as needed to cover business hours Monday through Friday from 8:00 AM to 4:30 PM.
• Benefits: Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!

Equal Opportunity Employer – Disability and Veteran