Administrative Assistant - $19/hr - Aiea

Express Employment Professionals; Aiea (HI); On-site; USD 22,000 - 31,000; Full time

Job summary

Express Employment Professionals is seeking an experienced Administrative Assistant in Hawaii for a temporary full-time role supporting purchasing, inventory, and office coordination. The position involves providing administrative support, vendor communications, and accounts payable assistance.

Responsibilities include filing, calendar management, meeting notes, and maintaining records, with MS Office proficiency and strong organizational skills.

Qualifications

• High School Diploma or equivalent required.
• Minimum two years of office/administrative experience.
• Experience in customer service or front-desk roles preferred.
• Proficient with MS Word, Excel, Outlook.

Responsibilities

• Maintain electronic filing and document management systems.
• Schedule meetings and coordinate calendars.
• Prepare meeting notes and maintain records.
• Draft internal communications and correspondence.
• Update company information systems and shared resources.
• Coordinate travel arrangements as needed.
• Provide reception and front desk support when required.

Skills

Administrative support

Office coordination

Purchasing

Inventory management

Accounts payable support

Vendor communications

Microsoft Office

Communication skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Assistant - Purchasing & Inventory Support (Temporary)

Express Employment Professionals is seeking an experienced Administrative Assistant for a temporary full-time opportunity with a respected Hawaii organization. This position is ideal for candidates with experience in administrative support, office coordination, purchasing, inventory management, accounts payable support, and vendor communications.

This assignment offers the opportunity to work in a professional office environment supporting facilities and operations functions while utilizing strong organizational, customer service, and Microsoft Office skills.

Job Details

• Position: Administrative Assistant
• Job Type: Temporary Full-Time
• Location: Aiea, HI
• Pay: $19.00 per hour (higher pay may be considered based on experience)
• Duration: Immediate opening; assignment expected to last up to 6 months
• Schedule: Monday-Friday, 9:00 AM - 6:00 PM
• Occasional early morning team meeting (approximately once per month)

Administrative Assistant Responsibilities

Administrative Support

• Maintain electronic filing and document management systems
• Schedule meetings and coordinate calendars
• Prepare meeting notes and maintain administrative records
• Draft internal communications and correspondence
• Update company information systems and shared resources
• Coordinate travel arrangements as needed
• Provide reception and front desk support when required

Purchasing & Accounts Payable Support

• Process purchase requisitions and purchase orders
• Review and track vendor invoices
• Submit invoices for payment processing
• Monitor outstanding invoices and assist with vendor follow-up
• Support vendor onboarding documentation including W-9 forms and supplier records
• Maintain project tracking reports, spreadsheets, and budget-related logs

Inventory & Operations Coordination

• Monitor inventory levels and supply needs
• Order office supplies, maintenance materials, housekeeping products, and operational equipment
• Track organizational assets, equipment, uniforms, and key inventories
• Maintain inventory records and support inventory auditsAssist with department projects and operational initiatives

Requirements

• High School Diploma or equivalent
• Minimum two (2) years of office or administrative experience
• Minimum two (2) years of customer service or public-facing experience
• Proficient with Microsoft Word, Excel, and Outlook
• Strong written and verbal communication skills
• Ability to manage multiple priorities and maintain attention to detail
• Strong organizational and time-management skills

Preferred Qualifications

• Three (3) or more years of administrative support experience
• Experience processing invoices, purchase orders, or vendor paperwork
• Experience with purchasing, inventory control, or supply management
• Experience supporting facilities, operations, construction, logistics, healthcare, or related departments
• Advanced Microsoft Office skills, particularly Excel

Pre-Employment Requirements

Qualified candidates must be able to successfully complete:

• Drug screening
• 7-year criminal background check
• OIG/GSA screening
• Current TB clearance meeting client requirements
• Additional onboarding documentation as required