ON-CALL FRONT DESK ASSISTANT

SUQUAMISH INDIAN TRIBE; Port Madison Indian Reservation (WA); On-site; USD 32,000 - 42,000; Full time

Job summary

Paycom - ATS is seeking a courteous receptionist to manage front desk operations and serve as the first point of contact for employees, visitors, and vendors. You will greet guests, route inquiries, screen calls, and handle daily clerical tasks to support the office efficiently.

The role requires good communication, basic computer skills, and the ability to multi-task in a fast-paced environment while maintaining a professional appearance in the lobby and coordination with the Executive

Qualifications

• High school diploma or GED required or completed within 90 days.
• Typing speed of 35 wpm.
• Professional demeanor when dealing with employees, visitors and vendors.
• Ability to work regularly scheduled hours in a consistent manner.
• Experience with Microsoft Office is desirable but not required.
• Ability to operate and maintain office equipment (copier, fax, printer).

Responsibilities

• Greet all visitors and direct them to the appropriate employee/department.
• Screen incoming phone calls and transfer to the appropriate parties, taking messages when needed.
• Process incoming/outgoing postal mail per policy; ensure postage adequacy.
• Maintain calendars for meeting rooms and off-site buildings.
• Keep the front office area clean and professional in appearance.
• Post notices and literature; coordinate with Executive Assistant for mail and supplies.
• Assist staff with typing, filing, packaging, and other admin tasks as assigned by supervisor.

Skills

Typing

Phone etiquette

Customer service

Front desk

Office equipment

Education

High school diploma or GED

Tools

Microsoft Office

Copier/Fax/Printer

Job description

Job Summary:Performs general receptionist duties at the front desk.Responsibilities:Serve as initial point of contact to all employees, visitors and vendors. Greet all visitors and direct them to the appropriate employee/department.Responsible for screening incoming phone calls and transferring to appropriate parties, taking messages when employees are not available.Process all incoming and outgoing postal mail in accordance with current policies and procedures.Ensure that the amount of postage in the meter is sufficient. Request PO from Executive Assistant to refill meter.Maintain the calendars for meeting rooms and off-site buildings. Maintain the security and integrity of the front office at all times.Maintain appearance of lobby and reception area. Straighten chairs, ensure literature rack is orderly and has appropriate literature and forms available.Maintain a good working knowledge of available mailing services and/or options (i.e. bulk mailings, certified mail, express mail, Federal Express, UPS, etc.)Post all fliers, posters, job announcements, etc. as necessary. Remove outdated postings on a weekly basis.Assist staff in typing, filing, collating, packaging, and other administrative duties as assigned by supervisor.Qualifications:Must poses a high school diploma or have successfully completed GED within 90 days of employment.Ability to type 35 words per minute.Ability to deal with employees, visitors and vendors in a positive and professional manner Demonstrated ability and willingness to work regularly scheduled hours in a consistent manner.Ability to answer telephone calls and transfer incoming calls to the appropriate party, taking messages when necessary.Experience with Microsoft Office desired, but not required.Ability to operate and maintain modern office equipment (i.e. copier, fax machine, printer).