ON-CALL FRONT DESK ASSISTANT

Suquamish Tribe; Northern (KY); On-site; USD 17,000 - 25,000; Part time

Job summary

Paycom - ATS in Suquamish, WA is seeking a part-time On-Call Front Desk Assistant to handle general receptionist duties at the front desk.

You will greet visitors, screen calls, direct inquiries, process mail, and help maintain calendars and the lobby area in a professional environment.

Qualifications

• Must possess a high school diploma or GED within 90 days of employment.
• Ability to type 35 words per minute.
• Ability to deal with employees, visitors and vendors in a positive and professional manner.
• Demonstrated ability and willingness to work regularly scheduled hours in a consistent manner.
• Experience with Microsoft Office desired, but not required.
• Ability to operate and maintain modern office equipment (i.e. copier, fax machine, printer).

Responsibilities

• Serve as initial point of contact to all employees, visitors and vendors. Greet visitors and direct them to the appropriate employee/department.
• Screen incoming phone calls and transfer to appropriate parties, taking messages when needed.
• Process all incoming and outgoing postal mail in accordance with current policies and procedures.
• Maintain calendars for meeting rooms and off-site buildings.
• Keep lobby and reception area orderly and professional at all times.
• Manage postage meter, mail services, and posting of fliers or job announcements as needed.
• Assist staff with typing, filing, collating, packaging and other administrative duties.

Skills

Typing 35 wpm

Phone etiquette

Customer service

Office equipment operation

Education

High school diploma or GED

Tools

Microsoft Office

Job description

# ON-CALL FRONT DESK ASSISTANT18490 SUQUAMISH WAY NE #105, SUQUAMISH WA 98392 - SUQUAMISH , WA 98392## OverviewPosition TypePart TimeJob ShiftDayEducation LevelHigh School/GEDCategoryAdmin - Clerical## Description# **Job Summary:*** Performs general receptionist duties at the front desk.# **Responsibilities:*** Serve as initial point of contact to all employees, visitors and vendors. Greet all visitors and direct them to the appropriate employee/department.* Responsible for screening incoming phone calls and transferring to appropriate parties, taking messages when employees are not available.* Process all incoming and outgoing postal mail in accordance with current policies and procedures.* Ensure that the amount of postage in the meter is sufficient. Request PO from Executive Assistant to refill meter.* Maintain the calendars for meeting rooms and off-site buildings. Maintain the security and integrity of the front office at all times.* Maintain appearance of lobby and reception area. Straighten chairs, ensure literature rack is orderly and has appropriate literature and forms available.* Maintain a good working knowledge of available mailing services and/or options (i.e. bulk mailings, certified mail, express mail, Federal Express, UPS, etc.)* Post all fliers, posters, job announcements, etc. as necessary. Remove outdated postings on a weekly basis.* Assist staff in typing, filing, collating, packaging, and other administrative duties as assigned by supervisor.## Qualifications# **Qualifications:*** Must poses a high school diploma or have successfully completed GED within 90 days of employment.* Ability to type 35 words per minute.* Ability to deal with employees, visitors and vendors in a positive and professional manner Demonstrated ability and willingness to work regularly scheduled hours in a consistent manner.* Ability to answer telephone calls and transfer incoming calls to the appropriate party, taking messages when necessary.* Experience with Microsoft Office desired, but not required.* Ability to operate and maintain modern office equipment (i.e. copier, fax machine, printer).