Officer Manager / Recruiting Coordinator

Voxel; San Francisco (CA); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Voxel is seeking an Office Manager & Recruiting Coordinator to enhance workplace operations and drive a seamless recruiting experience. This hybrid role involves overseeing office management tasks, coordinating interviews, and ensuring a vibrant company culture, all while supporting the safety of essential workers through innovative AI solutions.

Benefits

Daily lunch provided for in-office employees

Company events and gatherings

Health, dental, and vision coverage

Unlimited paid-time off

Flexible working arrangements

401K retirement plan

Commuter Card for pre-tax funds

Qualifications

• 2–4 years of combined experience in office administration and recruiting coordination.
• Comfortable with scheduling tools and calendar management.
• Resourceful and energized by creating great experiences.

Responsibilities

• Oversee day-to-day office operations and maintain supplies.
• Coordinate office upkeep, IT support, and safety protocols.
• Support onboarding logistics and manage candidate communications.

Skills

Organizational skills

Interpersonal skills

Communication skills

Attention to detail

Proactivity

Education

Bachelor’s degree or equivalent experience

Tools

Scheduling tools

Applicant tracking systems

Job description

Who Are We

Industrial labor is incredibly dangerous work - almost 3 million people in the US per year are injured in the workplace for entirely preventable and at times, fatal or debilitating causes. Protecting these essential people who power our world is what motivates Voxelitos, and we'd love for you to join us. At Voxel, we're passionate about revolutionizing workplace safety and operations with groundbreaking, full-stack AI and computer vision technology.

Voxel’s site intelligence platform helps safety and operations leaders see the unseen risks, make strategic decisions, and prevent workplace incidents before they happen. Our customers include Fortune 500 companies across major grocers and retailers, manufacturers, food and beverage warehousers, supply chain and logistics service providers. Based in SF with team members sitting all over the globe, Voxel is backed by industry leading VC’s.

As the Office Manager & Recruiting Coordinator at Voxel, you’ll be at the heart of both our workplace operations and our hiring process. You’ll ensure our office runs smoothly and reflects our vibrant culture, while also driving a seamless and professional recruiting experience. This hybrid role is perfect for someone who’s highly organized, proactive, and passionate about people and process.

What You'll Do

• Oversee day-to-day office operations including maintaining supplies, equipment, and snacks to support a productive and welcoming environment.
• Serve as the primary liaison with the landlord and building management to resolve maintenance or facility issues quickly and efficiently.
• Coordinate office upkeep, IT support, and safety protocols to ensure a smooth and compliant workplace.
• Plan and execute in-office events such as team happy hours, milestone celebrations, and company-wide gatherings that foster community.
• Track and manage office-related budgets, vendor contracts, and purchasing needs in coordination with the Finance team.
• Support onboarding logistics by preparing workspaces and access for new hires.
• Work closely with hiring managers and recruiters to schedule and coordinate interviews across time zones and roles, ensuring timely and clear communication at every step.
• Provide a high-touch candidate experience by managing communications, logistics, and follow-ups from application through offer.
• Coordinate debriefs and feedback collection to drive alignment and decision-making within hiring teams.
• Support recruiting-related initiatives such as events, sourcing campaigns, and onboarding transitions.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2–4 years of combined experience in office administration and recruiting coordination, ideally in a fast-paced or startup environment.
• Strong organizational skills and attention to detail; able to juggle multiple responsibilities with grace and efficiency.
• Excellent interpersonal and communication skills, with a service-oriented mindset.
• Comfortable with scheduling tools, calendar management, and applicant tracking systems.
• Resourceful, proactive, and energized by creating great experiences for both internal teams and external candidates.

$85,000 - $94,999 a year

Benefits

Daily lunch provided for in-office employees.

Company events, including an annual onsite gathering for the entire team, team-specific events throughout the year, and regular small office events such as happy hours, ultimate frisbee games, and escape rooms.

Health, dental, and vision coverage (incl. HSA / FSA options).

Unlimited paid-time off.

Flexible working arrangements.

401K retirement plan.

Commuter Card for pre-tax funds.

Join Voxel and make a meaningful impact: At Voxel, we offer a unique opportunity to be part of a company that is transforming workplace safety through AI-powered solutions including applied Computer Vision. Your contributions will directly impact the safety of workers across industries, revolutionizing workplace safety practices.

This is a hybrid role and requires 3 days in the office per week.

Why Join Us?

Join a visionary team revolutionizing safety and operations, directly impacting the well-being of millions of essential workers. This is your chance to build an extraordinary business and foster a vibrant company culture that demands your absolute best. Alongside AI experts, experienced entrepreneurs, and passionate problem-solvers, you'll play a pivotal role in shaping the company's growth trajectory and market position. Enjoy a competitive salary, benefits, and a dynamic work environment.

Benefits:

Extensive / Generous health, dental, and vision insurance.

Highly competitive paid parental leave and support system.

Ownership in the business through an Equity Incentive Plan.

Generous paid time off and / or flexible work arrangements.

Daily meals in-office, vibrant company events, team-building.

401K retirement plan, HSA options, pre-tax Commuter Card.