RECRUITING COORDINATOR

Nirvana Tech Inc.; San Francisco (CA); On-site; USD 80,000 - 93,000; Full time

Job summary

Nirvana Tech Inc. is seeking a Recruiting Coordinator to enhance their Talent Acquisition team in San Francisco. This role involves managing the interview process, ensuring a seamless candidate experience, and supporting hiring managers. Ideal candidates will have strong organizational skills and 1-2 years of relevant experience.

Benefits

Competitive salary & equity

401k with company match

Unlimited PTO

100% employer paid healthcare plans

Wellness reimbursement

Work-from-home stipend

Qualifications

• 1-2 years of experience in recruiting coordination, HR, or similar role.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Successfully able to work in high-growth & ambiguous start-up environments.

Responsibilities

• Coordinate and schedule interviews between candidates and hiring teams.
• Serve as the primary point of contact for candidates during their interview process.
• Maintain accurate records in our ATS, Ashby.

Skills

Organizational skills

Critical thinking

Self-starter

Bias-to-action

Accountability

Job description

Nirvana is on a mission to harness the power of data to revolutionize commercial insurance and enable a safer world. We are bringing much-needed innovation into the legacy, trillion-dollar commercial insurance industry. We have developed cutting-edge predictive models that use real-time IoT data from billions of connected devices, allowing us to better understand and price risk. Our AI-driven platform fundamentally changes the way an insurance company operates with personalized risk scoring, faster underwriting, modernized claims, and proactive, data-driven insights to help customers prevent accidents.

We’ve already proven the scale—reaching well over $100 million in premiums and more than doubling year over year. Our data moat is growing exponentially with more than 20 billion miles of telematics data, leading to more predictive models and new insights into how we can better understand and reduce risk. Altogether, our loss ratio, efficiency, and customer experience are redefining what can be done in the industry.

With $170+ million raised, including an industry-leading Series C round in January 2025, we’re only accelerating our growth, with strong support from top-tier VCs including Lightspeed, General Catalyst, and Valor. Nirvana’s leadership team has previously helped scale multi-billion-dollar companies from scratch, including Samsara, Rubrik, and Flexport, and includes industry veterans from Hiscox, The Hartford, and RLI.

About the role :

We are seeking an organized and detail-oriented Recruiting Coordinator to join our Talent Acquisition team. In this role, you will be the cornerstone of our recruiting process, ensuring a seamless candidate experience while supporting our recruiting efforts across the organization. This position is based onsite at our headquarters in San Francisco.

What you’ll do :

Coordinate and schedule interviews between candidates and hiring teams, managing complex calendaring across multiple time zones and departments

Serve as the primary point of contact for candidates during their interview process, providing a positive and professional experience

Arrange candidate travel and accommodations for onsite interviews when needed

Prepare interview materials and assist with candidate check-in on interview day

Maintain accurate records in our ATS, Ashby

Support hiring managers with interview preparation and follow-up

Assist with recruiting events, career fairs, and other talent acquisition initiatives

Collaborate with the Recruiting team to improve and streamline recruiting processes

Provide administrative support for the broader HR and recruiting functions as needed

About you :

1-2 years of experience in recruiting coordination, HR, or a similar administrative role

Exceptional organizational skills with the ability to prioritize multiple tasks in a fast-paced environment

Thorough critical thinker who isn’t afraid to make decisions

Self-starter who independently seeks out opportunities to learn & succeed

Bias-to-action - you’re not afraid to get your hands dirty & stretch yourself

Owner mentality - take accountability for your actions & results

Successfully able to work in high-growth & ambiguous start-up environments

Ability to work in our San Francisco office 3+ days per week

Benefits :

Competitive salary & equity

401k with company match

Unlimited PTO

We set our salary ranges using compensation data from companies similar to our stage and size. For this role, the estimated salary range for this position is $80,000 - $93,000. The actual base salary will vary depending on multiple factors unique to each candidate, including location, job-related knowledge, transferable skills, work experience and our assessment of your level during the interview process.

Nirvana offers a wide range of best-in-class, comprehensive benefits for this role including 100% employer paid healthcare plans, a healthy 401k match program, paid time off, parental leave, wellness reimbursement, work-from-home stipend and more.

In addition, Nirvana offers equity for all full-time employees, which is not included in the range listed above and will have a significant impact on your overall compensation.

Nirvana is committed to building a diverse and inclusive workforce. If you’re interested in this role, but do not meet 100% of the qualifications listed above, we encourage you to apply. Wed like to consider you for this position and roles that may be a fit in the future. Nirvana is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Nirvana considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

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Recruiting Coordinator • San Francisco, CA, United States