Office Coordinator

Zone5Technologies; Paso Robles (CA); On-site; USD 45,000 - 106,000; Full time

Benefits offered by this job

Competitive total compensation package

Comprehensive benefit package options

401k with company-match

3 weeks of paid time off

40 hours of sick time

12 annual company holidays

Job summary

Zone 5 Technologies is seeking an organized Office Coordinator to support day-to-day operations, manage workplace services, and coordinate facilities. The role focuses on creating a smooth, welcoming environment for employees and visitors while handling vendors, events, and seating coordination.

Responsibilities include coordinating meetings, managing supplies, and supporting onboarding and office programs, with a focus on efficient office workflows and employee experience.

Qualifications

• 3+ years of experience in office administration, reception, or workplace support.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and work independently.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to handle sensitive information with discretion.

Responsibilities

• Coordinate daily office operations and workplace services
• Maintain office, kitchen, and workplace supplies and coordinate ordering
• Support workspace setups, moves, seating changes, and new-hire setups
• Manage mail, packages, and office name plates
• Identify workplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.
• Ensure a welcoming and engaging workplace environment that supports employee experience initiatives
• Serve as a primary point of contact for routine workplace needs
• Support employee amenities, office programs, and workplace communications
• Coordinate meetings, room setups, catering, and refreshments
• Assist with company events and special projects
• Support visitor logistics
• Maintain accurate seating charts and workspace assignments in partnership with department managers
• Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services
• Monitor vendor service quality and escalated issues as needed
• Assist with purchasing, invoicing, expensing, and vendor documentation
• Serve as the onsite resource for employee travel questions and booking assistance
• Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures

Skills

Office administration

Customer service

Communication

Multitasking

Discretion

Interpersonal skills

Tools

Microsoft Office Suite

Job description

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

Job Summary

We areseekinga highly organized and proactive Office Coordinator to support the day-to-day operations of the workplace. This role coordinates offices services, supplies, meeting space, employee amenities, vendors,eventsand other workplace needs while providing excellent services to employees and visitors.

Key Responsibilities:

OfficeOperations

• Coordinate daily office operations and workplace services
• Maintain office, kitchen, and workplacesuppliesand coordinate ordering.
• Support workspace setups, moves, seating changes, and new-hire setups.
• Manage mail, packages, and office name plates
• Identifyworkplace issues and coordinate resolution with Facilities, Security, vendors, or other teams.

Employee &Workplace Coordination

• Ensure a welcoming and engaging workplace environment that supports employee experience initiatives.
• Serve as a primary point of contact for routine workplace needs
• Support employeeamenities,officeprograms, and workplace communications
• Coordinate meetings, roomsetups, catering, and refreshments
• Assistwith company events and special projects
• Support visitorlogistics
• Maintainaccurateseating charts and workspace assignments in partnership withdepartment managers.

Workplace Services & VendorManagement

• Manage day-to-day relationships with workplace service vendors, including coffee, water, office supplies, and breakroom services.
• Monitor vendor service quality and escalated issues as needed
• Assistwith purchasing, invoicing, expensing, and vendor documentation

Employee& AdministrativeSupport

• Serve as the onsite resource for employee travel questions and bookingassistance.
• Support new hire onboarding by conducting office tours and introducing workplace amenities and procedures.

Basic Qualifications

• 3+ years of experience in office administration, reception, or workplace support
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities and work independently.
• Excellent interpersonal and communication skills
• Proficiencyin Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Ability to handle sensitive information with discretion

Office Coordinator II: $45,000 - $91,000

Office Coordinator III: $60,000 - $106,000

Pay range for this role

$45,000—$106,000 USD

What's in it for you:

Benefits:

• Competitive total compensation package
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match
• 3 weeks of paid time off each year
• 40 hours of sick time
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
• Career Growth: Opportunities for professional development and career advancement.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Zone 5 Technologies is a federal contractor and participates in E-Verify to confirm employment eligibility. As required by law, we will verify the identity and employment authorization of all new employees using the E-Verify system. Learn more about your rights and responsibilities under E-Verify: https://www.e-verify.gov.