Office & Workplace Experience Coordinator

Legora; New York (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Global collaboration

Competitive compensation

In-person NYC office

Office lunch daily

Medical, Dental & Vision

401(k) with match

Unlimited PTO

Job summary

Legora is seeking a warm, organized Workplace Coordinator to own the daily experience at our New York office. You’ll be the face of the office, coordinating onboarding, events, and facilities in collaboration with People Ops, IT, and Finance.

This full-time, on-site role requires a proactive, detail-oriented mind with strong vendor management and hospitality skills to support a fast-growing team in NYC.

Qualifications

• 2+ years in workplace coordination or office operations.
• Detail-oriented with proactive problem solving.
• People-first communicator across in-person, Slack, and email.

Responsibilities

• Be the first face people see. Greet visitors and manage check-in with warmth and professionalism.
• Own day-to-day office operations to keep the space clean, stocked, safe, and running smoothly.
• Handle packages, deliveries, and day-to-day requests from employees across the office.
• Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations.
• Support vendor relationships and track office spend in collaboration with Finance on contracts and invoices.
• Coordinate in-office onboarding, including desk setup and Day 1 readiness.
• Support planning and execution of events to build connection (team lunches, all-hands, happy hours).
• Submit and track facilities tickets; coordinate maintenance with the building and vendors.
• Partner with IT on equipment coordination, loaner devices, and new desk setups.
• Provide coverage for the Workplace Manager during periods of absence.

Skills

Workplace coordination

Attention to detail

Problem solving

People-oriented communication

Organizational skills

Vendor management

Google Workspace

Slack

Tools

Google Workspace

Slack

Calendar tools

Office IT equipment

Job description

Legora is seeking a warm, organized Workplace Coordinator to own the daily experience at our New York office. You’ll be the face of the office, coordinating onboarding, events, and facilities in collaboration with People Ops, IT, and Finance.

This full-time, on-site role requires a proactive, detail-oriented mind with strong vendor management and hospitality skills to support a fast-growing team in NYC.