Executive Assistant to Growth Leader — Global Scale

Legora; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical plans (Aetna/Kaiser)

HSA / Healthcare FSA

Dental plans

Vision plans

Parental leave

Maven Clinic access

Dependent Care FSA

One Medical membership

401(K) with company match

Unlimited PTO

Pre-tax commuter benefits

Job summary

Legora is seeking an Executive Assistant to join the CEO Office in New York. You'll report directly to the Chief of Staff and gain high exposure to our senior leadership as we scale.

You will own calendars, travel, and email for senior leaders; coordinate across time zones; plan team moments; and help improve operations with proactive, structured processes. This is an in-person role at Union Square with generous benefits.

Qualifications

• 5+ years experience in roles like Executive Assistant, Personal Assistant, or Business Operations - ideally in a high-growth or international environment.
• A proactive, problem-solving mindset - you act before issues arise and take full ownership.
• Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
• Strong communication skills, confident in handling sensitive or high-stakes communication.
• High discretion and maturity - you know how to navigate different stakeholders and build trust.
• Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
• A genuine desire to support others and make the team better - you take pride in the work behind the scenes.

Responsibilities

• Manage complex support across multiple leaders: Own calendar, travel logistics, and email for our VP of Revenue and VP of Engagement. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
• Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up
• Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
• Triage inbound requests, protect focus time and help communication flow smoothly across the team.
• Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.
• Provide operational support to keep projects, initiatives and team collaboration on track.
• Take initiative to improve the way the team operates - spotting friction points and building better systems.
• Review expense reports of those you support and their direct reports
• Book travel for those you support as needed using our travel management system

Skills

Executive support

Problem solving

Attention to detail

Communication

Discretion

Stakeholder management

Team collaboration

Growth mindset

Tools

Google Workspace

Slack

Notion

Job description

Legora is seeking an Executive Assistant to join the CEO Office in New York. You'll report directly to the Chief of Staff and gain high exposure to our senior leadership as we scale.

You will own calendars, travel, and email for senior leaders; coordinate across time zones; plan team moments; and help improve operations with proactive, structured processes. This is an in-person role at Union Square with generous benefits.