Workplace Coordinator

Legora; New York (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Global collaboration

Competitive compensation

In-person NYC office

Office lunch daily

Medical, Dental & Vision

401(k) with match

Unlimited PTO

Job summary

Legora is seeking a warm, organized Workplace Coordinator to own the daily experience at our New York office. You’ll be the face of the office, coordinating onboarding, events, and facilities in collaboration with People Ops, IT, and Finance.

This full-time, on-site role requires a proactive, detail-oriented mind with strong vendor management and hospitality skills to support a fast-growing team in NYC.

Qualifications

• 2+ years in workplace coordination or office operations.
• Detail-oriented with proactive problem solving.
• People-first communicator across in-person, Slack, and email.

Responsibilities

• Be the first face people see. Greet visitors and manage check-in with warmth and professionalism.
• Own day-to-day office operations to keep the space clean, stocked, safe, and running smoothly.
• Handle packages, deliveries, and day-to-day requests from employees across the office.
• Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations.
• Support vendor relationships and track office spend in collaboration with Finance on contracts and invoices.
• Coordinate in-office onboarding, including desk setup and Day 1 readiness.
• Support planning and execution of events to build connection (team lunches, all-hands, happy hours).
• Submit and track facilities tickets; coordinate maintenance with the building and vendors.
• Partner with IT on equipment coordination, loaner devices, and new desk setups.
• Provide coverage for the Workplace Manager during periods of absence.

Skills

Workplace coordination

Attention to detail

Problem solving

People-oriented communication

Organizational skills

Vendor management

Google Workspace

Slack

Tools

Google Workspace

Slack

Calendar tools

Office IT equipment

Job description

About Us

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.
Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.
2,100+ customers across 80+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $200M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI, Graceview, Cadastral, and Wexler.
We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.
Joining Legora means three things.

• We lean in: ownership over titles, outcomes over intentions.

• We fight for excellence: high standards, direct, ego-free feedback.

• We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The Role

We're looking for a warm, resourceful, and organized Workplace Coordinator to own the daily experience in our New York office. NYC is our largest and fastest-growing location, scaling from 200 people today to 400+ by end of year, and this role sits at the center of that growth.

You’ll be the face of the office, the go-to for employees and guests, and a key partner to People Ops, IT, and Finance on everything from onboarding to events to facilities. This is a hands-on role for someone who takes pride in running a great office and brings structure and hospitality in equal measure.

This is a full-time, in-person role, on-site five days a week, Monday through Friday.

What You’ll Do

• Be the first face people see. This role will be largely present at the reception area so they can greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance

• Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly

• Handle packages, deliveries, and field day-to-day requests from employees across the office

• Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations

• Support vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and Finance on contracts and invoices

• Coordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where needed

• Support planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings (partnering with the Workplace Manager on larger events and offsites)

• Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs

• Partner with IT on equipment coordination, loaner devices, and new desk setups

• Provide coverage for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee experience

What You Bring

• 2+ years in workplace coordination or office operations ideally at a startup or high-growth tech company

• Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right

• High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem

• A people-first communicator, warm and professional in person, on Slack, and over email

• Organized under pressure and able to juggle competing priorities without dropping the ball

• Budget-conscious and comfortable managing vendors and building relationships

• Proficient in Google Workspace, Slack, and calendar tools

• Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs

What’s In It For You

• Global collaboration: Partner with Workplace teams across Europe, APAC, and North America.

• Competitive package: Comprehensive salary, benefits, and tools for success.

• Meaningful work: Your efforts shape the daily experience of the team building the future of legal AI

• In-person environment: NYC office designed for ambitious builders and company provided lunch daily.

• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:
  Medical, Dental & Vision

  • Multiple medical plan options through Aetna and Kaiser Permanente

  • HSA or Healthcare FSA (based on plan selection)

  • Dental plans via MetLife

  • Vision plans via Vision Care

  Family Support

  • Generous parental leave

  • Free access to Maven Clinic

  • Dependent Care FSA

  • Free One Medical membership for employees and dependents

  Additional Perks

  • Pre-tax commuter benefits

  • Life Insurance + STD/LTD

  • 401(K) with generous company match

  • Unlimited PTO and paid company holidays

  • Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.