Office & Travel Operations Manager

PerfectServe; Miami (FL); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Health, Dental, Vision, Life Insurance

401K with match

15+ company holidays and PTO

Internal Advancement Opportunities

Job summary

PerfectServe is seeking a proactive Office Manager and Travel & Expense Coordinator to lead day-to-day operations in our Miami office. This full-time, onsite role serves as the company-wide administrator for corporate travel, expense, and card programs, partnering with two remote Executive Assistants to provide coordinated support.

You will manage meetings, travel, badges, mailbox and vendor relations, support Concur administration, and help plan large events.

Qualifications

• 3+ years in Office Manager or Travel & Expense admin.
• Experience administering corporate card programs; Concur preferred.
• Strong organizational, communication, and vendor-management skills.
• Ability to manage multiple priorities and work independently.
• Comfortable supporting on-site and remote/hybrid teams.
• Tech-savvy with Microsoft 365, Slack, and scheduling tools.
• Experience coordinating travel, meetings, and vendor relationships.
• High discretion handling sensitive financial and personnel information.
• Experience negotiating corporate rates with vendors is a plus.

Responsibilities

• Coordinate day-to-day office operations in the Miami office.
• Manage packages, mail, and office supplies.
• Arrange travel, lodging, events for team and go-lives.
• Oversee badge setup, parking, and access controls.
• Administer corporate card program and MUFG liaison.
• Manage Concur accounts, user access, and approvals.
• Provide executive-support assistance to remote assistants.
• Support budgeting, reporting, and expense policy updates.

Skills

Organizational skills

Communication skills

Vendor management

Independent worker

Tech-savvy

Microsoft 365

Slack

Tools

Concur

Prism

Scheduling platforms

Job description

PerfectServe is seeking a proactive Office Manager and Travel & Expense Coordinator to lead day-to-day operations in our Miami office. This full-time, onsite role serves as the company-wide administrator for corporate travel, expense, and card programs, partnering with two remote Executive Assistants to provide coordinated support.

You will manage meetings, travel, badges, mailbox and vendor relations, support Concur administration, and help plan large events.