Office & Title Clerk Assistant

Maguire Automotive Group; City of Syracuse (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

Maguire Automotive Group is seeking an Assistant Office Manager for the Syracuse area. This full-time clerical role supports vehicle transactions by handling tax/title documents, DMV submissions, and backend product sales documentation.

The ideal candidate has title clerk or accounting experience, strong organizational and communication skills, and a commitment to accuracy and confidentiality. Some locations include Ithaca, Syracuse, and Grand Island, NY.

Qualifications

• High School Diploma or GED required.
• Experience as a title clerk or general accounting experience is desirable.
• Must adhere to laws and confidentiality guidelines.

Responsibilities

• Review all documentation to determine discrepancies and contact customers about accounts.
• Prepare tax and title documents.
• Submit all legal transfer documents to the DMV.
• Prepare stock cards for new and used vehicles.
• Receive and process paperwork from the financial department.
• Post vehicle sales and purchases according to accounting and VMS.
• Input inventory control information.
• Prepare trade-in vehicle files.
• Post aftermarket information to the online spreadsheet.
• Ensure name and address files are kept up to date.
• Perform general clerical duties (typing, filing, mail).
• Maintain CSI in the top 10% of the group.
• Support dealership policies and procedures as set forth by management.

Skills

Multitasking

Organizational skills

Communication skills

Team player

Analytical skills

Microsoft Office

QuickBooks

Excel

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Outlook

Excel

QuickBooks

Job description

Maguire Automotive Group is seeking an Assistant Office Manager for the Syracuse area. This full-time clerical role supports vehicle transactions by handling tax/title documents, DMV submissions, and backend product sales documentation.

The ideal candidate has title clerk or accounting experience, strong organizational and communication skills, and a commitment to accuracy and confidentiality. Some locations include Ithaca, Syracuse, and Grand Island, NY.