Automotive Title & Administrative Specialist

Maguire Automotive Group; Village of Lansing (NY); On-site; USD 23,000 - 28,000; Full time

Job summary

Maguire Motors in Ithaca, NY seeks an Administrative Assistant to support vehicle sales transactions by handling legal documents, verifying costs, DMV paperwork, and various contracts. You will prepare tax and title documents and process paperwork with the accounting and finance teams.

The role requires strong organization, attention to detail, excellent communication, and ability to multitask in a fast-paced office. Some overtime/weekend hours may apply, and confidentiality is essential.

Qualifications

• High School Diploma or GED required.
• Experience as a title clerk or general accounting experience desired.
• Adherence to laws and confidentiality guidelines.

Responsibilities

• Review documentation to identify discrepancies and contact customers about accounts.
• Prepare tax and title documents.
• Submit all legal transfer documents to the DMV.
• Prepare stock cards for vehicles and process paperwork from the financial department.
• Post vehicle sales and purchases according to accounting systems.

Skills

Multitasking

Organizational skills

Communication

Team player

Analytical skills

Education

High School Diploma or GED

Tools

Microsoft Office

QuickBooks

Job description

Maguire Motors in Ithaca, NY seeks an Administrative Assistant to support vehicle sales transactions by handling legal documents, verifying costs, DMV paperwork, and various contracts. You will prepare tax and title documents and process paperwork with the accounting and finance teams.

The role requires strong organization, attention to detail, excellent communication, and ability to multitask in a fast-paced office. Some overtime/weekend hours may apply, and confidentiality is essential.