Office Systems Coordinator

Brightpoint; Fort Wayne (IN); On-site; USD 25,000 - 33,000; Full time

Job summary

Brightpoint seeks an Office Systems Coordinator to provide administrative support to the President/CEO and Executive Team. The position requires on-site presence at the Washington Blvd main office and supports daily operations, mail handling, data entry, purchasing, and scheduling.

Ideal candidates hold an associate degree in business or related fields and have 2+ years in admin support, preferably in non-profit. Proficiency in MS Office and strong communication skills are required.

Qualifications

• Associates degree in business/related field; certs/experience may substitute.
• 2+ years admin support, not-for-profit preferred; 5 years preferred.
• Strong interpersonal and written/oral communication.
• Proficient in MS Word, Excel, Outlook, PowerPoint.
• Typing at least 35 WPM.
• Ability to manage multiple projects concurrently.
• Indiana driver’s license; maintain auto liability limits $100k/$300k.

Responsibilities

• Lead daily mail pickup, sorting, dating and distribution.
• Record daily data entry of checks, cash, etc. into log.
• Stamp outgoing mail and charge postage to programs.
• Process all Purchase Requisitions for agency contracts.
• Provide internal program support for Office Systems.
• Assist with implementation of tracking system.
• Greet visitors and manage facility communications.
• Support outreach and engagement within/beyond the facility.
• Develop filing systems and maintain retrieval records.
• Schedule Executives' appointments, meetings, teleconferences, travel.
• Manage correspondence; draft letters and communications.
• Initiate purchases and maintain office supplies for Executives.
• Perform other duties as assigned by Executive Management.

Skills

Administrative experience

Interpersonal communication

Typing

Multi-project management

Indiana driver’s license

Education

Associate degree in business/related field

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Are you looking for a rewarding work environment with great benefits, where you will impact the lives of others (as well as yourself)?

Position: Office Systems Coordinator

Location: Washington Blvd, Main Office

Hours: 40 hours - Monday through Friday (Scheduled determined by supervisor)

Starting Salary Range: $18.00 -24.00/HR.

Job Summary

The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.

Job Duties

This position requires a regular onsite presence to support daily operations and organizational needs. The successful candidate must work from the assigned office location and is not eligible for a remote work arrangement.

• Leads daily mail pick-up, sorting, dating, and distributing incoming mail.
• Completes daily data entry of all incoming checks, cash, etc. into the check log database.
• Completes daily stamping of outgoing mail and accurately charging postage to appropriate programs.
• Complete all Purchase Requisitions for agency pooling contracts as well as Office Systems and Executive Management.
• Provides internal program support agency wide for Office Systems Programs.
• Assists with the implementation of the organization's tracking system.
• Welcomes and prioritizes visitors and other communication within the facility.
• Supports outreach and engagement within and outside the facility.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Coordinates Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Manages correspondence by reviewing, routing, drafting letters, and initiating communications.
• Initiates purchases and maintains office supplies for Executive Management.
• Performs other duties as assigned by Executive Management.
• Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.
• Upholds and demonstrate Brightpoint Values in all professional activities.

Skills And Qualifications

• Associates degree in the area of business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
• At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.
• Strong interpersonal and oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, Power Point.
• Ability to type 35 WPM.
• Ability to manage multiple projects at once.
• When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.

DATES FOR INTERNAL/EXTERNAL POSTING: FROM October 22, 2026- until filled.

APPROXIMATE DATE FOR POSITION TO BEGIN: Immediately