On-Site Office Systems & Admin Coordinator

Brightpoint; Fort Wayne (IN); On-site; USD 25,000 - 33,000; Full time

Job summary

Brightpoint seeks an Office Systems Coordinator to provide administrative support to the President/CEO and Executive Team. The position requires on-site presence at the Washington Blvd main office and supports daily operations, mail handling, data entry, purchasing, and scheduling.

Ideal candidates hold an associate degree in business or related fields and have 2+ years in admin support, preferably in non-profit. Proficiency in MS Office and strong communication skills are required.

Qualifications

• Associates degree in business/related field; certs/experience may substitute.
• 2+ years admin support, not-for-profit preferred; 5 years preferred.
• Strong interpersonal and written/oral communication.
• Proficient in MS Word, Excel, Outlook, PowerPoint.
• Typing at least 35 WPM.
• Ability to manage multiple projects concurrently.
• Indiana driver’s license; maintain auto liability limits $100k/$300k.

Responsibilities

• Lead daily mail pickup, sorting, dating and distribution.
• Record daily data entry of checks, cash, etc. into log.
• Stamp outgoing mail and charge postage to programs.
• Process all Purchase Requisitions for agency contracts.
• Provide internal program support for Office Systems.
• Assist with implementation of tracking system.
• Greet visitors and manage facility communications.
• Support outreach and engagement within/beyond the facility.
• Develop filing systems and maintain retrieval records.
• Schedule Executives' appointments, meetings, teleconferences, travel.
• Manage correspondence; draft letters and communications.
• Initiate purchases and maintain office supplies for Executives.
• Perform other duties as assigned by Executive Management.

Skills

Administrative experience

Interpersonal communication

Typing

Multi-project management

Indiana driver’s license

Education

Associate degree in business/related field

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Brightpoint seeks an Office Systems Coordinator to provide administrative support to the President/CEO and Executive Team. The position requires on-site presence at the Washington Blvd main office and supports daily operations, mail handling, data entry, purchasing, and scheduling.

Ideal candidates hold an associate degree in business or related fields and have 2+ years in admin support, preferably in non-profit. Proficiency in MS Office and strong communication skills are required.