Bilingual Administrative Coordinator, Hispanic Ministry

DIOCESE OF CHARLOTTE; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

The DIOCESE OF CHARLOTTE seeks a bilingual administrator to support the Director of Hispanic Ministry. You will coordinate daily office operations, events, communications, and budgets while serving as a liaison among diocesan offices, parishes, clergy, volunteers, and partners.

Responsibilities include scheduling, registrations, travel, onboarding, and creating materials. Proficiency in Microsoft 365 and fluency in English and Spanish are essential.

Qualifications

• Fluency in English and Spanish with reading/writing/speaking ability in both languages.
• Experience providing administrative support and coordinating events.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, Teams).

Responsibilities

• Provide administrative support, correspondence management, scheduling, agendas, minutes, records management, and office coordination.
• Coordinate logistics, registrations, facilities, hospitality, certificates, materials, volunteer communication, and participant communication for diocesan events.
• Serve as a bilingual point of contact in English and Spanish for clergy, parish staff, volunteers, and participants.
• Prepare reimbursement requests, invoices, stipends, credit card reconciliations, and other financial documentation.
• Maintain databases, registration systems, mailing lists, attendance records, and departmental files.
• Create, distribute, and maintain promotional materials, flyers, forms, certificates, and electronic communications.
• Coordinate travel arrangements and meeting logistics as needed.
• Support recruitment and onboarding processes including interview scheduling, candidate communication, and coordination with Human Resources.
• Collaborate with diocesan departments and external organizations in planning and execution of joint initiatives.
• Utilize Microsoft 365 tools including Outlook, Teams, SharePoint, Forms, Word, Excel, Planner, and related collaboration tools.

Skills

Bilingual English/Spanish

Microsoft 365

Event coordination

Education

High school diploma or equivalent

Business administration training

Tools

Microsoft 365

Job description

The DIOCESE OF CHARLOTTE seeks a bilingual administrator to support the Director of Hispanic Ministry. You will coordinate daily office operations, events, communications, and budgets while serving as a liaison among diocesan offices, parishes, clergy, volunteers, and partners.

Responsibilities include scheduling, registrations, travel, onboarding, and creating materials. Proficiency in Microsoft 365 and fluency in English and Spanish are essential.