Bilingual Admin & Events Coordinator – Hispanic Ministry

Roman Catholic Diocese of Charlotte; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

The Roman Catholic Diocese of Charlotte seeks an administrative professional to support the Director of Hispanic Ministry. This role coordinates day-to-day office operations, events, communications, and financial administration, serving as a liaison among diocesan offices, parishes, clergy, volunteers, and external partners.

Proficiency in English and Spanish is required, along with strong organizational skills and experience with Microsoft 365.

Qualifications

• Bilingual English/Spanish required.
• Strong organizational and communication skills.
• Experience with Microsoft 365 preferred.

Responsibilities

• Provide administrative support, correspondence management, scheduling, agendas, minutes, records management, and office coordination.
• Coordinate logistics, registrations, facilities, hospitality, certificates, materials, volunteer communication, and participant communication for diocesan events.
• Serve as a bilingual point of contact in English and Spanish for clergy, parish staff, volunteers, and participants.
• Prepare reimbursement requests, invoices, stipends, credit card reconciliations, and other financial documentation.
• Maintain databases, registration systems, mailing lists, attendance records, and departmental files.
• Create, distribute, and maintain promotional materials, flyers, forms, certificates, and electronic communications.
• Coordinate travel arrangements and meeting logistics as needed.
• Support recruitment and onboarding processes including interview scheduling, candidate communication, and coordination with Human Resources.
• Collaborate with diocesan departments and external organizations in the planning and execution of joint initiatives.
• Utilize Microsoft 365 tools including Outlook, Teams, SharePoint, Forms, Word, Excel, Planner, and related collaboration tools to support departmental operations.

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft 365

Job description

The Roman Catholic Diocese of Charlotte seeks an administrative professional to support the Director of Hispanic Ministry. This role coordinates day-to-day office operations, events, communications, and financial administration, serving as a liaison among diocesan offices, parishes, clergy, volunteers, and external partners.

Proficiency in English and Spanish is required, along with strong organizational skills and experience with Microsoft 365.