Office Support Assistant (West Palm Beach)

Taft Stettinius & Hollister LLP; West Palm Beach (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

Taft Stettinius & Hollister LLP is seeking an Office Support Assistant to join the West Palm Beach team. This entry-level role supports attorneys and staff with administrative tasks, billing/invoicing, and document management in the West Palm Beach office.

The ideal candidate has 1–2 years of related experience, strong Microsoft Word/Outlook skills, attention to detail, and the ability to work well in a team to meet deadlines.

Qualifications

• 1–2 years of related work experience preferred; experience in a professional services firm is a plus.
• Proficiency with Microsoft Word and Outlook; Excel experience preferred.
• Strong attention to detail, accuracy, and teamwork; ability to meet deadlines.

Responsibilities

• Provides administrative support for attorneys and other team members.
• Processes requests for payment of invoices and expense reimbursements.
• Composes letters and memoranda as directed, ensuring proper formatting and error-free text.
• Assists legal assistants and attorneys with time entry, and other billing and invoicing tasks.
• Saves emails, documents, and other legal digital media per policy and governance procedures.
• Responds to requests with urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Skills

Attention to detail

Time management

Teamwork

Communication skills

English proficiency

Tools

Microsoft Word

Microsoft Outlook

Excel

Job description

Taft is currently seeking an Office Support Assistant to join our team in West Palm Beach.

We are seeking an Office Support Assistant to support our team in the West Palm Beach office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Duties and Responsibilities:

• Provides administrative support for attorneys and other team members.
• Processes requests for payment of invoices and expense reimbursements.
• Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from errors.
• Assists legal assistants and attorneys with time entry, and other billing and invoicing tasks.
• Saves emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
• Responds to requests with urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Requirements:

• One to two years of related work experience and/or training strongly preferred. Experience in a professional services firm also preferred.
• Demonstrated proficiency with Microsoft Word and Outlook. Excel experience preferred.
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Excellent time-management and organizational skills.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
• Ability to communicate effectively related to projects, deadlines, questions, etc.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.