Legal Assistant (Transactional)

Beacon Hill; West Palm Beach (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Beacon Hill is seeking a Legal Assistant in West Palm Beach to support attorneys in the transactional practice. The role emphasizes high client service, confidentiality, and accuracy across document processing, calendar management, and billing.

Responsibilities include preparing expense reports, handling vendor payments, conflict checks, file organization, and coordinating video conferences. Strong grammar, attention to detail, and teamwork are essential.

Qualifications

• 3+ years of law firm experience.
• Billing experience, including electronic billing, is preferred.
• Strong typing, grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.

Responsibilities

• Creates, edits, spell checks, and proofs documents to ensure accuracy and completeness.
• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing and reviews prebills for accuracy.
• Prepares attorneys’ expense reports and processes vendor invoices.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ files and daily filing.

Skills

Billing experience

Strong typing

Attention to detail

Organizes and prioritizes workload

Excellent grammar & communication

Flexibility for overtime

Teamwork

Tools

Microsoft Office

Job description

Legal Assistant - Transactional Law, West Palm Beach

A full service law firmis seeking a Legal Assistant fortheir West Palm Beach office to support Attorneys in the Firm's transactional practice group. The Legal Assistant performs various administrative tasks, including providing high client service and support while consistently producing excellent work product.

Essential Functions:

• Creates, edits, spell checks, and proofreads work products following the Firm’s established document processing methods and procedures to ensure accuracy and completeness.
• Schedules and maintains attorneys’ calendars.
• Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy and completeness. Performs client, matter, and narrative edits.
• Prepares attorneys’ expense reports; prepares payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Sets up and maintains attorneys’ work paper and electronic files, including daily and regular filing.
• Indexes and prepares files for off‑site storage.
• Prints and organizes various documents received in multiple formats, including emails and attachments.
• Answer the telephone and accurately take and relay messages, as requested.
• Arrange for video conferencing including Zoom and Teams.
• Actively seeks to maximize productivity and promote teamwork.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects assigned.

Required Skills/Abilities:

• Respond to client requests under attorney's direction in a professional manner.
• Identifies and responds to client issues/problems in a timely manner and seeks feedback/follow‑up as appropriate.
• Ability to work both independently and effectively with coworkers in a collaborative environment.
• Demonstrates dedication to producing quality work product.
• Attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Cooperates and demonstrates flexibility when facing change.

Education and Experience:

• 3+ years of law firm experience required.
• Billing experience, including electronic billing, is preferred.
• Flexible and the ability to deal well with changing assignments and priorities.
• Working knowledge of Microsoft Office applications.
• Strong typing skills, excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexibility for overtime, as needed.