Office Services Specialist (Chicago)

MMM LEGAL GROUP; Chicago (IL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

401K plan

Paid time off

Job summary

Taft Stettinius & Hollister LLP seeks an Office Services Specialist in Chicago to support our team with day-to-day administrative tasks. The role requires at least one year of office experience and a commitment to a high level of service for attorneys and staff.

Responsibilities include copy room management, mail and deliveries, and meeting setup, with backup front-desk support when needed. A high school diploma and MS Office skills are essential.

Qualifications

• Adaptability to changing requests for support.
• Thoroughness and attention to detail.
• Ability to work independently and as part of a team.
• Effective communication with diverse internal and external customers.

Responsibilities

• Perform copy room services, stocking supplies, and document preparation.
• Handle deliveries, pickups, and mail/shipments.
• Maintain office by changing lightbulbs, moving light furniture, and minor repairs.
• Set up and break down seating for meetings, lunches, and conferences.
• Ensure outgoing mail and interoffice shipments are labeled and dispatched.
• Provide backup support to front desk by greeting guests, answering phones, and scheduling meetings.
• Assist with special projects as assigned.

Skills

Adaptability

Attention to detail

Teamwork

Communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Job description

Taft is seeking an Office Services Specialist to support our team in Taft’s Chicago office.
We are seeking an Office Services Specialist with at least one year of office experience to provide administrative support to our team in the Chicago office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties And Responsibilities

• Performs copy room services including stocking and ordering supplies, and basic and complex copying, scanning, and document preparation.


• Handles delivery and pickups.


• Maintains office by changing lightbulbs, light furniture moving/building, and minor repairs.


• Sets up and breaks down seating for meetings, lunches, and conference.


• Assures all outgoing mail, overnight deliveries, shipments and interoffice shipments are labeled correctly and dispatched.


• Completes various tasks requested by attorneys, paralegals, and legal assistants.


• Provides backup support to front desk receptionist including, greeting guests, answering phones and scheduling meetings.


• Assists with special projects as assigned.

Knowledge, Abilities, Skills, Interpersonal And Other Requirements

• Ability to adapt to changing requests for support.


• Thoroughness and attention to detail.


• Ability to work effectively independently and as part of a team.


• Ability to communicate effectively with a diverse group of internal and external customers.

Requirements

• High school diploma or equivalent.


• One plus year of office experience in a professional services firm preferred.


• Experience using a variety of office equipment including computers, phones, fax machines and photocopiers.


• Experience with Microsoft office products including Word and Outlook.

Taft offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus, and more. The salary range for this position is $45,000-55,000 Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.