Office Support Assistant ( Hybrid )

iHire; Dayton (OH); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for an Office Support Assistant to join their Dayton team. This entry-level role is perfect for individuals eager to contribute to a client-focused environment. You'll provide essential administrative and clerical support, ensuring smooth operations within the office. Your responsibilities will include managing correspondence, maintaining files, and assisting with various office tasks. If you have a keen eye for detail and enjoy working collaboratively, this opportunity is a great way to start your career in a professional setting. Join a team that values exceptional service and teamwork!

Qualifications

• 1-2 years of related work experience preferred in a professional service firm.
• Strong proficiency in Microsoft Office and attention to detail required.

Responsibilities

• Provide administrative support for attorneys and team members.
• Manage files and respond to requests with urgency.

Skills

Administrative Support

Attention to Detail

Team Collaboration

Time Management

Proficiency in English

Education

High School Diploma

Experience in Professional Service Firm

Tools

Microsoft Office 2016

Nuance PDF Converter

DeskSite/FileSite/iManage

BigHand Dictation Software

Condeco Software

Job description

Taft is currently seeking an Office Support Assistant to serve our team in Taft’s Dayton office.

We are seeking an Office Support Assistant to support our team in the Dayton office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Duties and Responsibilities:

• Provides administrative and clerical support for attorneys and other team members.
• Provides back-up coverage for receptionist.
• Processes requests for payment of invoices and expense reimbursements.
• Sorts and routes inbound and outbound mail.
• Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from error.
• Runs errands; delivers documents and items within office.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Requirements:

• One to two years of related work experience and/or training. Experience in a professional service firm strongly preferred.
• Demonstrated proficiency with the following software applications:
  • Microsoft Office 2016: Word, Excel, Outlook and PowerPoint
  • Nuance PDF Converter
  • Experience with DeskSite/FileSite/iManage is preferred
  • Experience with BigHand Dictation software is preferred
  • Experience with Condeco software is preferred
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.