Office Support Assistant

Taft Stettinius & Hollister LLP; Indianapolis (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Taft Stettinius & Hollister LLP seeks an entry-level Office Support Assistant for its Indianapolis office. The role provides administrative and clerical support to attorneys and teammates in a client-first environment.

The position requires 1–2 years of related experience, proficiency in Word/Outlook, strong attention to detail, and the ability to prioritize and meet deadlines. Equal opportunity employer; E-Verify participation.

Qualifications

• 1–2 years of related work experience or training.
• Experience in a professional service firm is preferred.
• Proficient in English language and grammar.
• Ability to prioritize workload and meet deadlines.

Responsibilities

• Provide administrative and clerical support for attorneys and team members.
• Work with Legal Assistants to meet departmental needs.
• Back-up coverage for receptionist duties.
• Process invoice payments and expense reimbursements.
• Prepare letters and memos accurately and professionally.
• Coordinate meetings and conference calls, including logistics.
• Run errands and deliver documents within the office.
• File emails and documents according to governance policies.

Skills

Microsoft Word

Outlook

Teamwork

Job description

Taft is currently seeking an Office Support Assistant to serve our team in Taft’s Indianapolis office.

We are seeking an Office Support Assistant to support our team in the Indianapolis office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Duties and Responsibilities:

• Provides administrative and clerical support for attorneys and other team members.
• Work closely with Legal Assistants to ensure departmental needs are full-filled.
• Provides back-up coverage for receptionist.
• Processes requests for payment of invoices and expense reimbursements.
• Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from error.
• Logistical preparation for meetings and conference calls, including conference room reservations, meal orders, technology needs, reminders to attendees, etc.
• Runs errands; delivers documents and items within office.
• Saves emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department..
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Provides other general office task as requested.

Requirements:

• One to two years of related work experience and/or training. Experience in a professional service firm strongly preferred.
• Demonstrated proficiency with Microsoft Word and Outlook.
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner.

Taft is an Equal Opportunity Employer. Information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.