Receptionist

Taft Stettinius & Hollister LLP; New York (NY); On-site; USD 47,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Job summary

Taft Stettinius & Hollister LLP is seeking a Receptionist for our Manhattan office. You will professionally answer calls, greet clients, manage mail, and ensure smooth front-desk operations.

This role requires strong organization, attention to detail, and teamwork to support a busy professional environment. The ideal candidate has 3+ years of related experience, proficiency with Word and Outlook, and the ability to multitask while maintaining a professional demeanor.

Qualifications

• 3+ years related work experience preferred.
• Proficient with Microsoft Word and Outlook; Excel a plus.
• Strong attention to detail and accuracy; excellent communication.

Responsibilities

• Answer and direct all incoming calls.
• Greet internal/external clients professionally.
• Coordinate mail/deliveries and route within office.
• Maintain reception and hospitality area.
• Manage conference room calendar and setup.

Skills

MS Word

Outlook

Attention to detail

Time management

Team collaboration

Tools

Filesite

iManage

Excel

Job description

Taft is currently seeking a Receptionist to join our team in Manhattan.

We are seeking a Receptionist to support our team in the Manhattan office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities

• Professionally answer and direct all incoming calls
• Assist and greet internal/external clients in a professional and hospitable manner
• Coordinate and process incoming and outgoing mail and deliveries, and route within the office
• Responsible for general up-keep of reception and hospitality area
• Maintain conference room scheduler
• Coordinate meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling
• Assist with conference room set up and break down
• Saves emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
• Responds to requests with urgency and effectively prioritizes work.
• Provides other general office tasks as requested.

Requirements

• Minimum of 3 years related work experience and/or training strongly preferred. Experience in a professional services firm also preferred.
• Demonstrated proficiency with Microsoft Word and Outlook. Excel experience preferred.
• Strong attention to detail and accuracy.
• Ability to collaborate and work effectively as part of a team.
• Excellent time-management and organizational skills.
• Proficient command of the English language and standard grammar rules.
• Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
• Ability to communicate effectively related to projects, deadlines, questions, etc.
• Strong organizational skills
• Ability to multi-task
• Strong work ethic
• Experience with Filesite, iManage a plus.
• Excellent verbal and written communication skills
• Professional appearance and punctuality

Taft offers competitive compensation and a comprehensive benefit package, including medical, dental, vision, life, long term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus and more. The salary range for this position is $47,000/yr. - $55,000/yr. The range displayed reflects the minimum and maximum salaries for the position. Within the range, individual pay is determined based on factors including job-related skills, experience, and relevant education or training.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.