Legal Assistant - Litigation (West Palm Beach)

Taft Stettinius & Hollister LLP; West Palm Beach (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Taft Stettinius & Hollister LLP in West Palm Beach is seeking a Litigation Legal Assistant with 3+ years of experience to support our litigation team. The role involves administrative support to attorneys and paralegals, maintaining files, and handling deadlines and court filings.

The ideal candidate will be proficient in Microsoft Office, have strong attention to detail, and demonstrate excellent client service and confidentiality.

Qualifications

• 3+ years of litigation legal assistant experience in a law firm or legal setting.
• Proficiency with Microsoft Office required.
• Ability to read and interpret complex legal documents.
• Strong communication and confidentiality.
• Able to work beyond 40 hours when needed.

Responsibilities

• Greet clients and manage requests, schedule meetings, and coordinate calls.
• Provide proactive admin support for litigation attorneys and paralegals.
• Prepare and review letters and memoranda per firm standards.
• Monitor deadlines and ensure timely filing and document management.
• Process payments, reimbursements, and manage client contacts and emails.
• Transcribe dictation and file documents with courts electronically.
• Maintain client files and communication with court personnel professionally.

Skills

Microsoft Office

Client service

Communication

Education

Post-secondary education or paralegal coursework

Tools

Kofax/Nuance

InTapp

LMS+

iManage

Bighand

Job description

Taft is currently seeking a Litigation Legal Assistant to join our team in West Palm Beach office.

We are seeking a Litigation Legal Assistant with 3+ years’ experience to support our West Palm Beach office. A Legal Assistant serves clients by providing administrative support to attorneys and paralegals. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

• Exhibits outstanding client service orientation in greeting guests, responding to work requests, scheduling meetings, and conducting telephone conferences.
• Provides proactive administrative support for Litigation attorneys and paralegals. May assist in other practice areas, as needed.
• Displays strong attention to detail.
• Maintains strict confidentiality of matters and information.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Interacts with court personnel, attorneys and staff in a professional manner to obtain and provide data, answer questions, and resolve problems.
• Prepares and reviews letters and memoranda according to Firm standards using word processing and document management systems.
• Proactively monitors deadlines.
• Processes requests for payment and reimbursements.
• Creates, maintains and retires files in accordance with Taft’s Information Governance Policy.
• Assists in managing client contacts, emails, and print documents as well as processing mail.
• Clearly communicates in a concise, professional manner.
• Transcribes dictation.
• Files documents with courts electronically.
• Drafts documents and filings.

Knowledge, Skills and Abilities:

• Proficient in the use of Microsoft Office programs is required.
• Proficiency with Kofax/Nuance, InTapp, LMS+, iManage, Bighand or those software programs’ counterparts strongly preferred.
• Knowledge of the litigation process and general court operations.
• Ability to read and identify pleadings and other documents related to a litigation matter.
• Ability to communicate effectively with, and follow instructions from, diverse individuals and to provide information with courtesy and tact in person, over the telephone and in writing.
• Ability to reason and apply common sense understanding to resolve problems and carry out instructions furnished verbally or in writing.
• Ability to add, subtract, multiply and divide and perform arithmetic functions normally needed to calculate dates.
• Ability to work under a high level of competency to perform the essential duties of the position. Ability to occasionally work more than 40 hours per week.

Education and Experience:

• 3+ years’ Litigation legal assisting experience in a law firm or other legal setting.
• Education beyond high school or coursework related to the legal industry preferred.
• Ability to read, understand and interpret complex documents such as pleadings and other documents related to a litigation matter.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.