Office Support Assistant IV - UMKC School of Medicine

University of Missouri-Kansas City

Kansas City (MO)

On-site

USD 22,000 - 26,000

Full time

14 days+

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Benefits offered by this job

Educational fee discounts for UMSystem

Paid time off

Retirement plan

Job summary

The University of Missouri-Kansas City’s School of Medicine seeks an experienced Office Support Assistant IV to provide administrative support for the elective program, events, and general student services. You will coordinate with the School of Medicine and affiliate hospitals to manage complex scheduling and documentation.

This role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced academic environment.

Qualifications

High school diploma or equivalent; 5+ years of experience required.
Preferred: Bachelor’s degree or Master’s degree.
Proficiency with MS Word, Excel, PowerPoint.

Responsibilities

Provide administrative support for the School of Medicine elective program across scheduling and coordination.
Assist with event and ceremony support on Kansas City and St. Joseph campuses.
Schedule and place about 150 medical students across elective blocks and cycles.
Communicate with affiliate hospitals, clinical departments, and student advisors on placements.
Maintain and audit data in scheduling systems and FERPA compliant records.
Prepare reports, correspondence, and scheduling materials for administrators and staff.

Skills

Strong organizational skills

Attention to detail

Effective communication

Education

High school diploma or equivalent

Bachelor’s or Master’s degree (preferred)

Tools

MS Word

MS Excel

PowerPoint

Job description

Job Description

The department of Student Affairs at the UMKC School of Medicine is seeking an experienced Office Support Assistant IV to assist with a variety of duties, including those related to the elective program, event and ceremony support, and general tasks related to office and student support. This position will interface with members of the School of Medicine and affiliate hospitals (University Health, Children’s Mercy Hospital, St. Luke’s Hospital, KCVA, Mosaic Life Care) and will be responsible for detailed clerical and administrative tasks requiring a high degree of organization, accuracy, and attention to detail while managing multiple priorities in a fast-paced academic environment.

Hiring Department

Department of Student Affairs

University of Missouri-Kansas City

School of Medicine

Job Description

Duties And Responsibilities

Under the supervision of the Elective Coordinator, provide administrative support for the School of Medicine elective program (40%)
Under supervision of the Assistant Dean of Student Engagement, Assist with School of Medicine events and ceremonies on the Kansas City and St. Joseph campuses to include:
- White Coat Ceremony
- Match Day
- Hooding Ceremony
- Class meetings and orientations
- Career Services events
Assists with the scheduling and placement of approximately 150 medical students during each four-week elective block across 13 scheduling cycles annually, including home and visiting students
Communicates with affiliate hospitals, clinical departments, elective coordinators, and student advisors regarding student placements and requirements for both home and visiting students
Maintains spreadsheets, databases, and other tracking systems related to scheduling, student assignments, evaluations, and visiting student participation
Enters, verifies, and audits data to ensure records are accurate, complete, and up to date
Assists with administrative processes for visiting student rotations, including processing documentation, maintaining records, and responding to routine inquiries
Monitors deadlines and tracks required materials to support timely placements
Prepares reports, correspondence, and scheduling materials for elective administrators, faculty, and staff in accordance with established practices and FERPA guidelines

Duties will center around event space coordination/reservation, faculty and student invitations, event script preparation, catering arrangements, cap and gown management

Support For Other Office Or Academic Needs

Provide proctoring assistance
Assist with student communication as needed
Other areas of support as needed or assigned

Minimum Qualifications

High school diploma or equivalent and at least 5 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Bachelor’s degree or Master’s degree
Proficiency with MSWord, Excel, PowerPoint
Five years of experience supporting staff and faculty in education or a related field

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $16.00 - $19.00 per hour.

Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS-6

University Title: Office Support Assistant IV

To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Community Information

Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.

UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.

UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.

Benefit Eligibility

This position is eligible for University benefits.

As part of your total compensation, the University offers a comprehensive benefits package, including: