OFFICE SUPPORT ASSISTANT III

University of Missouri-Columbia; Columbia Township (MO); On-site; USD 37,000 - 44,000; Full time

Job summary

The University of Missouri-Columbia's Division of Information Technology seeks an Office Support Assistant III to serve as the initial contact and provide administrative support across the division, handling phones, mail, emails, scheduling, travel, and events.

The role requires a high school diploma and at least 1 year of related experience; proficiency with Microsoft Office is preferred. Work is Monday–Friday, 8am–5pm, with pay ranging from $18.00 to $21.00 per hour.

Qualifications

• High school diploma or equivalent and at least 1 year of experience required.
• Proficiency in Microsoft Office applications preferred.

Responsibilities

• Answers phones and handles emails for office accounts.
• Sorts, delivers mail/packages and coordinates mail flow.
• Greet guests and direct them to conference rooms and offices.
• Coordinate scheduling of conference rooms and prepare rooms for meetings.
• Order office supplies and equipment.
• Assist with Division events and travel arrangements.

Skills

Clerical duties

Phone handling

Mail handling

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

The Office Support Assistant III for the Division of Information Technology is the initial point of contact for the Division. This position will perform administrative and office support activities to support the entire Division.

The Division of Information Technology supports a broad and complex portfolio of services including infrastructure, enterprise systems, cybersecurity, research computing, and digital services.

Key Responsibilities

• Provides general office clerical duties including answering phones; collecting, sorting and delivering mail/packages; answering emails for the office resource accounts.
• Monitoring of secure doors and greeting guests upon arrival. Assist with directing guests to conference rooms and offices.
• Coordination of scheduling of conference rooms and preparing rooms for meeting use.
• Ordering office supplies and equipment.
• Assisting with the coordination of Division events.
• Assisting with building coordination activities and submission of work order tickets.
• Monitoring copy rooms and break rooms for supply replenishment and cleanliness.
• Assisting with on-boarding and off-boarding of team members.
• Assisting with travel arrangements, travel expenses, vehicle check-outs, and maintenance.
• Assisting with software sales by processing requested tickets.
• Providing other office support and administrative duties as needed and assigned.

Shift

Monday - Friday, 8am - 5pm

Minimum Qualifications

• High school diploma or equivalent and at least 1 year of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Proficiency in Microsoft Office applications

Anticipated Hiring Range

Salary Range: $18.00 - $21.00 per hour

Grade: GGS 005

University Title: Office Support Assistant III

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

Application Materials

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.