Office Supervisor

JAC Recruitment; Honolulu (HI); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Pet insurance

401(k) matching

Paid time off

Wellness program

Employee assistance program

Job summary

JAC Recruitment is seeking an Office Supervisor for a Honolulu-based food distribution company to oversee daily office operations and provide administrative support in line with company policies.

You will supervise clerical staff, coordinate processes with sales, logistics, and HQ, maintain records, prepare reports, and support branch management. Strong English, organizational skills, and MS Office proficiency are required; standard hours and benefits apply.

Qualifications

• Supervisory or team leadership experience in an office or administrative environment.
• Strong knowledge of general office operations, A/R and A/P documentation, and administrative processes.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general computer applications.
• Excellent organizational, multitasking, and time management skills with the ability to meet deadlines.
• Self-motivated and detail-oriented, with the ability to work independently and train team members.
• Strong English communication skills and a reliable, professional work ethic with flexibility to work extended hours as needed.

Responsibilities

• Oversee daily office operations, including order processing, recordkeeping, and customer service activities
• Supervise, train, and support office staff, including attendance and performance management
• Coordinate with sales, logistics, HQ departments, vendors, and external partners to ensure smooth operations
• Prepare reports, maintain accurate records, and support regulatory and compliance requirements
• Assist with inventory management, discrepancy resolution, and import/customs-related administration
• Support branch management with process improvements, recruiting, budgeting, and other operational initiatives as needed

Skills

Office supervision

Microsoft Office proficiency

English communication

Organizational skills

Tools

Microsoft Office

Job description

Position Summary

A food distribution company is seeking an Office Supervisor to oversee daily office operations and provide administrative support in accordance with company policies and standard operating procedures. Responsibilities include supervising office and clerical activities, coordinating administrative processes, maintaining accurate records, supporting branch operations, and ensuring efficient communication between internal teams. This position works closely with the Office Manager and Branch Manager to ensure smooth operations and support overall business objectives.

Responsibilities

• Oversee daily office operations, including order processing, recordkeeping, and customer service activities
• Supervise, train, and support office staff, including attendance and performance management
• Coordinate with sales, logistics, HQ departments, vendors, and external partners to ensure smooth operations
• Prepare reports, maintain accurate records, and support regulatory and compliance requirements
• Assist with inventory management, discrepancy resolution, and import/customs-related administration
• Support branch management with process improvements, recruiting, budgeting, and other operational initiatives as needed

Qualifications

• Supervisory or team leadership experience in an office or administrative environment
• Strong knowledge of general office operations, A/R and A/P documentation, and administrative processes
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general computer applications
• Excellent organizational, multitasking, and time management skills with the ability to meet deadlines
• Self-motivated and detail-oriented, with the ability to work independently and train team members
• Strong English communication skills and a reliable, professional work ethic with flexibility to work extended hours as needed

SALARY

USD $26.60-35.50/HR

LOCATION

Honolulu, HI

WORKING HOURS

Monday - Friday 8:00 AM to 5:00 PM

Benefits

• Health, dental, vision, life & accident, and pet insurance
• 401(k) with company matching
• 19 days of paid time off
• Wellness program and EAP assistance and much more!