Business Operations Coordinator

Remedy Intelligent Staffing; Honolulu, Northern (HI, KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Remedy Intelligent Staffing in Honolulu is seeking a Senior Administrative Assistant to support a range of administrative, HR, accounting, project coordination, and office operations functions. The role acts as a key resource for leadership and staff to ensure smooth day-to-day operations in a fast-paced environment.

The ideal candidate is organized, proactive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities while maintaining confidentiality.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred.
• Previous experience in administrative, office operations, HR, accounting, payroll, or project coordination roles.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to prioritize multiple tasks and meet deadlines.

Responsibilities

• Provide comprehensive administrative support to leadership and team members.
• Coordinate meetings, schedules, travel arrangements, and company events.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized records, files, and confidential information.
• Serve as a point of contact for clients, vendors, and internal stakeholders.
• Assist with employee benefits administration and insurance-related matters.
• Support leave administration, workers’ compensation, and employee recordkeeping.
• Maintain personnel files and compliance documentation.
• Assist with onboarding and other employee programs.
• Enter and code accounts payable invoices.
• Support payroll processing and timecard administration.
• Reconcile employee expense reports and company credit card statements.
• Collect and maintain vendor and subcontractor documentation.
• Set up and maintain project files and documentation.
• Prepare contracts, purchase orders, and project-related documents.
• Assist with billing and payment application processes.
• Track compliance documentation and project closeout materials.
• Coordinate office vendors, supplies, and service providers.
• Assist with facilities, office equipment, and company records management.
• Support insurance administration and annual renewal activities.
• Help identify and implement process improvements to increase efficiency and organization.

Skills

Administrative support

HR support

Payroll

Accounting

Project coordination

Microsoft Office

Time management

Communication

Education

Associate's or Bachelor's degree in Business Administration, or related field

Job description

Position: Senior Administrative Assistant

Location:Honolulu

Salary:$55,000 – $65,000 annually, depending on experience

We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support a variety of administrative, human resources, accounting, project coordination, and office operations functions. This role serves as a key support resource for leadership and staff while helping ensure the efficient day-to-day operation of the organization. The ideal candidate is proactive, adaptable, professional, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

• Provide comprehensive administrative support to leadership and team members.
• Coordinate meetings, schedules, travel arrangements, and company events.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized records, files, and confidential information.
• Serve as a point of contact for clients, vendors, and internal stakeholders.

Human Resources Support

• Assist with employee benefits administration and insurance-related matters.
• Support leave administration, workers’ compensation, and employee recordkeeping.
• Maintain personnel files and compliance documentation.
• Assist with onboarding and other employee programs.

Accounting & Payroll Support

• Enter and code accounts payable invoices.
• Support payroll processing and timecard administration.
• Reconcile employee expense reports and company credit card statements.
• Collect and maintain vendor and subcontractor documentation.

Project & Document Coordination

• Set up and maintain project files and documentation.
• Prepare contracts, purchase orders, and project-related documents.
• Assist with billing and payment application processes.
• Track compliance documentation and project closeout materials.

Office Operations

• Coordinate office vendors, supplies, and service providers.
• Assist with facilities, office equipment, and company records management.
• Support insurance administration and annual renewal activities.
• Help identify and implement process improvements to increase efficiency and organization.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred.
• Previous experience in administrative, office operations, HR, accounting, payroll, or project coordination roles.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to prioritize multiple tasks and meet deadlines.

***In-state applicants only as client companies expect candidates to interview for positions as soon as possible***