Office Associate

QUICK USA; Town of Florida (NY); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Wellness program

Employee Assistance Program

Job summary

QUICK USA in Miramar, Florida is seeking an Office Associate to support daily branch operations. You will be the first point of contact for customers, vendors, and visitors while handling administrative tasks, order processing, and inventory support.

The ideal candidate is organized, dependable, and able to work in a fast-paced environment, collaborating with office, warehouse, and sales teams on a daily basis. This is a full-time, on-site position with standard weekdays.

Qualifications

• Business level English communication skills required.
• Administrative or office support experience preferred.
• Reliable attendance and ability to report to the office on time every day.
• Oracle or other ERP system experience is a plus.

Responsibilities

• Provide administrative and clerical support including data entry, record maintenance, and filing in accordance with company procedures.
• Process and review sales orders and purchase orders accurately and in a timely manner.
• Answer phone calls, greet visitors, and provide professional customer service to customers, vendors, and sales representatives.
• Process customer payments and assist with accounts receivable related inquiries.
• Maintain delivery and receiving documentation and check inventory availability when necessary.
• Coordinate with office, warehouse, and sales teams to resolve operational issues efficiently.
• Assist with quarterly physical inventory counts and other office duties as assigned.

Skills

Business English

Customer service

Reliability

Tools

Oracle ERP

Job description

[ Position ]

Office Associate

[ Summary ]

A well established Japanese food trading company is seeking a detail oriented Office Associate to support daily branch operations. This position serves as the first point of contact for customers, vendors, and visitors while providing administrative, customer service, order processing, and inventory support. The ideal candidate is organized, dependable, and able to work effectively in a fast paced office environment while collaborating with office, warehouse, and sales teams.

[ Essential Duties ]

• Provide administrative and clerical support including data entry, record maintenance, and filing in accordance with company procedures.
• Process and review sales orders and purchase orders accurately and in a timely manner.
• Answer phone calls, greet visitors, and provide professional customer service to customers, vendors, and sales representatives.
• Process customer payments and assist with accounts receivable related inquiries.
• Maintain delivery and receiving documentation and check inventory availability when necessary.
• Coordinate with office, warehouse, and sales teams to resolve operational issues efficiently.
• Assist with quarterly physical inventory counts and other office duties as assigned.

[ Working Hours / Working Style ]

Fully on-site / Monday through Friday

First shift with a start time between 7:00 AM and 8:00 AM.

Some days may require a 6:00 AM start depending on business needs.

[ Working Location ]

Miramar, Florida

[ Salary / Benefit ]

$19.60 to $21.00/hr

Benefits include:

• Health, dental, vision, life, accident, and pet insurance
• 401(k) with company match
• 19 days of paid time off
• Wellness program and Employee Assistance Program (EAP)

[ Holidays ]

Weekends off. Paid time off and company holidays according to company policy.

[ Qualifications ]

• Business level English communication skills required.
• Administrative or office support experience preferred.
• Reliable attendance and ability to report to the office on time every day.
• Oracle or other ERP system experience is a plus.