Office & Showroom Administrator

Insight Global; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Insight Global is seeking a polished Office & Showroom Administrator to support a premier design-focused showroom in New York City. The role emphasizes maintaining a high-end environment, greeting guests, and ensuring presentation standards with a keen eye for detail.

You will manage calendars, Salesforce updates, sample and inventory tracking, and event support, collaborating with internal teams to deliver a seamless showroom experience.

Qualifications

• 2+ years in administrative, hospitality, or client-facing roles.
• Strong presentation standards and brand alignment.
• Excellent interpersonal and written communication skills.

Responsibilities

• Maintain a polished showroom environment and greet guests.
• Coordinate arrivals, calendar tasks, and internal stakeholder communications.
• Support hospitality needs during meetings and events, including refreshments.
• Manage sample/inventory tracking and showroom supply management.
• Assist with event logistics, vendor coordination, and shipping/receiving.

Skills

Administrative experience

Hospitality mindset

Client-facing

Attention to detail

Organizational skills

Strong communication

Independent worker

Multitasking

Tools

Salesforce

Job description

Insight Global is seeking a polished and highly organized Office & Showroom Administrator to support a premier design-focused showroom environment in New York City. This individual will be responsible for maintaining a high-end showroom environment while delivering a best-in-class guest experience. On a daily basis, they will ensure the design studio is consistently organized, presentation-ready, and aligned with brand standards by conducting walkthroughs, resetting meeting spaces, and managing overall cleanliness and ambiance. They will act as the first point of contact for all guests, providing a warm, professional welcome, coordinating arrivals with internal stakeholders, and supporting hospitality needs including refreshments during meetings and events. Additionally, they will manage administrative tasks such as calendar coordination, Salesforce updates, sample and inventory tracking, and supply management. The role also involves supporting event logistics, vendor coordination, and assisting with shipping and receiving to ensure seamless showroom operations. This is a highly visible, client-facing role ideal for someone who takes pride in presentation, thrives in a fast-paced environment, and has a keen eye for detail.

REQUIRED SKILLS AND EXPERIENCE

• 2+ years of experience in an administrative, hospitality, or client-facing role
• Strong attention to detail with a passion for maintaining presentation standards
• Excellent interpersonal and customer service skills with a polished, professional demeanor
• Highly organized with the ability to multitask and prioritize effectively
• Strong verbal and written communication skills
• Ability to work independently and proactively identify and resolve issues
• Comfortable working in a fast-paced, client-facing environment

NICE TO HAVE SKILLS AND EXPERIENCE

• Experience working in a showroom, design studio, or luxury retail environment
• Familiarity with Salesforce or other CRM tools
• Experience with event coordination or hospitality services
• Exposure to inventory management or sample tracking systems

Vacancy Status

This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

We may use artificial intelligence tools to assist with the screening, assessment, or selection of potential applicants for this position