Executive Secretary Senior: Central Administration #01247

Commonwealth of VA Careers; Richmond (VA); On-site; USD 41,000 - 58,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Executive Secretary Senior for the Central Administration in Richmond, VA. The role supports the Agency Management Lead Analyst with operational analysis and project execution, ensuring secure, healthy workplaces and productive staff.

Responsibilities include overseeing interns and wage employees, applying research methods, and providing data-driven recommendations to leadership. Strong communication and independent work are essential.

Qualifications

• Experience with research, analysis, and evaluation techniques including data collection and strategic planning.
• Project management experience from initiation to closure.
• Strong written and verbal communication skills.

Responsibilities

• Support operational analysis for the Agency Management Lead Analyst.
• Oversee day‑to‑day activities of interns and wage employees.
• Apply research and evaluation methods to projects and present findings.

Skills

Research & analysis

Project management

Communication

Job description

Title: Executive Secretary Senior: Central Administration #01247

State Role Title: Admin and Office Spec III

Hiring Range: $41,160 - $58,429

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Support operational analysis to the Agency Management Lead Analyst ensuring that Operations maintains resilient routines that support the wellbeing and meaningful work carried out by its employees in safe, secure, healthy, and productive workplaces.
Executes the project design, initiatives, research directives of the Agency Management Lead Analyst. Oversees the day-to-day activities of unpaid academic interns and wage employees including Wilder Fellows. Applies knowledge of research, analysis, and evaluation techniques to projects which can include data collection, specialized research, and strategic planning. Support or present at leadership meetings. Support facilitation of employee groups. Research relevant data sources to determine best practices and evidence-based methodology, solutions and recommendations. Play a role in all stages of a project, such as initiation, planning, execution, monitoring, and closure.

Minimum Qualifications

Experience with research, analysis, and evaluation techniques to projects which can include data collection, specialized research, and strategic planning. Demonstrated experience collecting, sorting, and analyzing data, to make connections, draw conclusions, offer alternatives, make recommendations, identify gaps in data, and to independently seek additional sources of information. Project management experience to include initiation, planning, execution, monitoring and closure. Strong interpersonal skills to communicate with others to collect data and provide information. Demonstrated ability to communicate in a highly refined and compelling manner, both written and verbal.
Able to work independently and with a team to creatively develop a strategy or plan for managing short term, long term and/or complex assignment(s).

Additional Considerations

Prior knowledge of project management, corrections and/or state government.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.