Office Services Specialist: Nottoway Correctional Center #00489

Virginia Department of Corrections; Virginia; On-site; USD 37,000 - 49,000; Full time

Job summary

Virginia Department of Corrections is seeking an Office Services Specialist for the Chief of Housing & Programs at Nottoway Correctional Center. The role performs mid-level administrative and clerical tasks to support the unit and agency mission.

Responsibilities include maintaining records, updating databases, and handling routine office duties, with emphasis on accuracy and timely completion of tasks. A high school diploma and strong MS Office skills are required.

Qualifications

• High School Diploma or equivalent.
• Considerable recent experience providing customer and administrative support, including composing letters, memos, and data entry in a professional office setting.
• Experience using office equipment and bookkeeping or accounting is a plus.

Responsibilities

• Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission.
• Updates and maintains records, files and in automated databases.
• Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Skills

Office support

Customer service

Data entry

Letters and memos

Word processing

Excel

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Title

Office Services Specialist for Chief of Housing & Programs (CHAP): Nottoway Correctional Center #00489

State Role Title

Admin and Office Spec II

Hiring Range

$36,691.00 - $48,893.00

Pay Band

2

Agency

Dept of Corr - Central Admin

Location

Nottoway Correctional Center

Agency Website

www.vadoc.virginia.gov

Recruitment Type

General Public - G

Job Duties

Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Minimum Qualifications

• High School Diploma or equivalent. Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting. Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system). Bookkeeping &/or accounting experience.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Ability to organize work, meet deadlines and complete tasks in a timely manner. Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data. Demonstrated ability to set up and maintain automated and manual filing systems. Demonstrated ability to maintain and update inventory.

Additional Considerations

Prefer post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field. Prefer administrative experience in a criminal justice, court, or law office setting. Demonstrated skill in inputting data into an automated database other than Microsoft Office.

Special Instructions

• Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
• Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
• Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for this position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
• Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
• VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
• VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.
• Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services
• Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.