Office Services Specialist: Nottoway Correctional Center #00646

RiseMe; Virginia (MN); On-site; USD 37,000 - 49,000; Full time

Job summary

The Virginia Department of Corrections is seeking an Office Services Specialist at Nottoway Correctional Center to provide mid-level administrative and clerical support, maintain records, and handle data entry tasks across unit operations.

The position requires a high school diploma, experience with Word and Excel, and strong organization and customer service skills. Join a team dedicated to accurate record-keeping and efficient office operations.

Qualifications

• High School Diploma or equivalent.
• Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting.
• Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system).
• Bookkeeping &/or accounting experience.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data.
• Demonstrated ability to set up and maintain automated and manual filing systems.
• Demonstrated ability to maintain and update inventory.

Responsibilities

• Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission.
• Updates and maintains records, files and in automated databases.
• Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Job description

Title: Office Services Specialist: Nottoway Correctional Center #00646

State Role Title:Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location:Nottoway Correctional Center

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Minimum Qualifications

• High School Diploma or equivalent.
• Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting.
• Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system).
• Bookkeeping &/or accounting experience.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data.
• Demonstrated ability to set up and maintain automated and manual filing systems.
• Demonstrated ability to maintain and update inventory.

Additional Considerations

• Prefer post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field.
• Prefer administrative experience in a criminal justice, court, or law office setting.
• Demonstrated skill in inputting data into an automated database other than Microsoft Office.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: [phone]

Email: Emailed applications are not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.