Office Services Supervisor: Greensville Correctional Center #01112

Virginia Department of Corrections; Virginia (MN); On-site; USD 39,000 - 55,000; Full time

Job summary

Virginia Department of Corrections is seeking an Office Services Supervisor at Greensville Correctional Center. The role oversees mail services for inmates and staff, ensuring policy compliance and safety.

The supervisor manages Postal Assistants, monitors daily mail issuance, screens publications for inmate access, and maintains confidential mail records in accordance with policy.

Qualifications

• Demonstrated skill in Microsoft Office to include Word and Excel.
• Ability to organize work and meet deadlines.
• Knowledge of postal and shipping regulations.
• Ability to lift mail bags and packages.
• Ability to maintain confidentiality.

Responsibilities

• Provide mail services for inmate and staff per departmental policies.
• Supervise Postal Assistants daily and monitor mail issuance.
• Ensure compliance with US Postal Service requirements and sanitation standards.
• Screen incoming publications for inmate access per policy.

Skills

Microsoft Office

Word

Excel

Organization skills

Postal regulations

Mail room operations

Confidentiality

Job description

Title: Office Services Supervisor: Greensville Correctional Center #01112

State Role Title: Admin and Office Spec III

Hiring Range: $38,807.00 - $54,617.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Greensville Correctional Ctr

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Position provides mail services for inmate and staff in compliance with departmental policies and US Postal Service requirements. Provides daily supervision of Postal Assistants, monitors daily issuance of all employee and offender mail ensuring policies, procedures, safety and sanitation standards are adhered to. Screens incoming publications for inmate access by established timelines and in compliance with policy and procedure.

Minimum Qualifications

Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Ability to organize work, meet deadlines and complete tasks in a timely manner. Organizational skills to maintain the safe, sanitary and secure operation of the mail room. Working knowledge of postal and shipping regulations and mail sorting systems. Demonstrated ability to lift mail bags and packages. Demonstrated ability to maintain mail records. Ability to follow oral and written instructions. Ability to maintain confidentiality.

Additional Considerations

Demonstrated skill in the use of Microsoft Office to include Word & Excel.

Special Instructions

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity.

Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process.

AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

For more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: [phone]

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.