Office Services Specialist: Nottoway Correctional Center #00646

Commonwealth of VA Careers; Virginia (MN); On-site; USD 37,000 - 49,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Office Services Specialist for Chief of Security at Nottoway Correctional Center. The role provides mid-level administrative and clerical support to the department, while maintaining production requirements, and updates and maintains records, files and automated databases in support of the unit.

Requires a High School Diploma or equivalent with experience in customer and administrative support, data entry, and using Word/Excel; ability to organize work,

Qualifications

• High School Diploma or equivalent plus relevant office support experience.
• Proficiency in Word, Excel and basic office equipment.
• Strong organizational, data entry and numerical skills.

Responsibilities

• Provides mid-level administrative and clerical support to the department and updates/maintains records and files.
• Maintains automated databases and performs duties as assigned by the Unit.
• Demonstrates ability to organize work and meet deadlines.

Education

High School Diploma or equivalent

Post-secondary courses in office administration (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

Title: Office Services Specialist for Chief of Security: Nottoway Correctional Center #00646

State Role Title: Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Nottoway Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Minimum Qualifications

• High School Diploma or equivalent. Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting. Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system). Bookkeeping &/or accounting experience.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data.
• Demonstrated ability to set up and maintain automated and manual filing systems.
• Demonstrated ability to maintain and update inventory.

Additional Considerations

Prefer post‑secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field. Prefer administrative experience in a criminal justice, court, or law office setting. Demonstrated skill in inputting data into an automated database other than Microsoft Office.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:

• Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
• Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre‑employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
• Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55 pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
• Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
• VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800‑552‑5019.

Veteran status: This position is open to Veteran applicants.

Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 434‑767‑5543

Email: Emailed applications are not accepted.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.