Office Services Specialist - Front Office & Operations

Holland & Hart LLP; Denver (CO); On-site; USD 27,000 - 41,000; Full time

Benefits offered by this job

Health benefits

401(k) with company match

Educational assistance

Wellness program

Job summary

Holland & Hart LLP seeks an Office Services Clerk to provide general support across the Office Services Department in Denver. The role covers reception, purchasing, mail, copy/binding, and facilities tasks, ensuring smooth operations and professional client interactions.

Requirements include a high school diploma and 2+ years in a hospitality or office setting; law firm experience preferred. Strong MS Office skills and the ability to multi-task are essential.

Qualifications

• High school diploma or GED/equivalent required.
• Two (2) + years’ experience in a hospitality or professional office environment required; law firm experience preferred.
• Proficiency with telephone systems and reception procedures.
• Strong organizational skills with demonstrated ability to manage inventory, ordering, and supply stocking.
• Public relations skills required representing the firm in a pleasant and highly professional manner to clients and personnel both directly and by telephone.
• Time management: organization and judgment to manage workflow; accurate handling of numerous details associated with a wide variety of concurrent tasks.
• Ability to work under pressure; meet deadlines; maintain a pleasant phone voice; direct the work of others; work and think independently; resolve conflicts and prioritize.
• Demonstrated ability to build positive working relationships, collaborate effectively with colleagues, and maintain a high level of professionalism in all interactions.
• Strong judgment, discretion, and ability to handle confidential information appropriately.
• Flexibility in working hours to complete priority projects and provide coverage across all Office Services functions.
• Requires excellent computer skills, including proficiency in Microsoft Suite, especially Microsoft Word, Excel, and Outlook.

Responsibilities

• Handles phones, email traffic and reception duties in a highly professional manner as assigned.
• Maintains inventory required in each floor’s local supply room. Reports inventory needed to purchasing personnel and assists purchasing as needed.
• Helps maintain individual kitchen areas, including making coffee, replenishing supplies, and performing light cleaning duties in kitchens, offices, and common areas as assigned.
• Provides host services such as food and beverage setup and cleanup for a variety of functions, including daily luncheons, regular meetings, and client conferences as assigned.
• Cleans vacant office spaces in preparation for new occupants as assigned.
• Opens/Closes firm copy and binding equipment as needed.
• Operates all firm postal equipment as needed.
• Sorts and distributes incoming mail and posts outgoing mail as needed.
• Picks up and delivers interoffice distribution, mail and faxes as needed and in compliance with the Firm’s loss prevention guidelines.
• Assists attorneys and staff regarding the operation of all facets of the Office Services Department.
• Completes requested pickups, deliveries and filings in downtown and Denver metro area as needed.
• Assists maintenance personnel in moving furniture, changing light bulbs and other minor repair duties.
• Properly completes all paperwork required in assigned area of responsibility.
• Assists Fax/Printer Technician with fax operations and toner cartridge replacement as needed.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Skills

Telephone systems proficiency

Organizational skills

Public relations

Time management

Teamwork and collaboration

Work under pressure

Professional demeanor

Confidential information handling

Flexibility in hours

Microsoft Office (Word, Excel, Outlook

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Holland & Hart LLP seeks an Office Services Clerk to provide general support across the Office Services Department in Denver. The role covers reception, purchasing, mail, copy/binding, and facilities tasks, ensuring smooth operations and professional client interactions.

Requirements include a high school diploma and 2+ years in a hospitality or office setting; law firm experience preferred. Strong MS Office skills and the ability to multi-task are essential.