Office Services Specialist

Central Virginia Community College; Lynchburg (VA); On-site; USD 25,000 - 30,000; Part time

Job summary

Central Virginia Community College in Lynchburg, Virginia is seeking an Office Services Specialist to support front desk operations, coordination of events, and daily administrative tasks. The role involves greeting staff and visitors, handling mail, and assisting with inventory and procurement processes across main campus and offsite centers.

The ideal candidate will have a High School diploma, proficiency in Microsoft Office, and strong customer service skills.

Qualifications

• High School diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Skilled in copier/scanner operations, filing and organizational processes.
• Strong customer service skills.

Responsibilities

• Maintain front lobby reception area including greeting staff, visitors and vendors, answering calls and messages, scheduling, keys and fleet management.
• Administer AdAstra system and coordinate events.
• Maintain office filing and assist with inventory issuance and tracking for main campus and offsite centers; assist printing processes and departmental communications.
• Mail operation backup and routing.
• Process work orders and manage inventory.
• Assist with eVA procurement receiving processes or requests.
• Serve as Facilities representative on Social Committee.
• Assist Office Manager and Procurement Officer with clerical tasks, GovDeals support and biannual inventory counts.

Skills

Customer service

Copier operations

Filing

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Ad Astra

School Dude

Keystone

Pitney Bowes Mail Center

Job description

Title: Office Services Specialist

Agency: Central Virginia Community College

Location: Lynchburg - 680

FLSA: Nonexempt

Hiring Range: $18.00-$22.00 hourly

Full Time or Part Time: Part Time

Additional Detail

Job Description:

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs.

• Maintain front lobby reception area which involves greeting staff, visitors and vendors, responding to phone calls and messages, making appointments, handing out keys, and fleet Management
• AdAstra System Administration and Event Coordination
• Maintain office filing and assist with inventory issuance and tracking for main campus and offsite centers. Assist with printing process for main campus and offsite centers. Maintain departmental communications by posting and/or distribution to departmental personnel.
• Mail Operation Backup
• Workorder Processing and Inventory
• Assist with eVA procurement receiving processes or requests
• Serve as Facilities representative on Social Committee.
• Assist the Office Manager and Procurement Officer with various clerical tasks, GovDeals support and bi-annual inventory counts.

Minimum Qualifications:

• High School diploma or equivalent
• Proficient in Microsoft Office Suite,
• Skilled in copier/scanner operations, filing and organizational processes.
• Strong Customer Service Skills

Additional Considerations:

Knowledge of Ad Astra, School Dude, Keystone, and Pitney Bowes Mail Center systems.