Office Services Specialist

Virginia Community Colleges; Lynchburg (VA); On-site; USD 25,000 - 30,000; Part time

Job summary

Central Virginia Community College is seeking an Office Services Specialist to manage receptionist duties, coordinate events, and support office operations on the Lynchburg campus. This role requires strong organizational skills and proficiency with Microsoft Office.

Responsibilities include system administration for Ad Astra, document filing, inventory control, mail and procurement support, and collaboration with the procurement officer.

Qualifications

• High School diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Skilled in copier/scanner operations, filing and organizational processes.
• Strong Customer Service Skills.

Responsibilities

• Maintain front lobby reception area greeting staff, visitors and vendors, respond to calls and messages, make appointments, issue keys, and manage fleet records.
• AdAstra System Administration and Event Coordination.
• Maintain office filing and assist with inventory for main campus and offsite centers; assist with printing and communications.
• Mail Operation Backup and Workorder Processing.
• Assist with eVA procurement receiving processes.
• Serve as Facilities representative on Social Committee.
• Assist Office Manager and Procurement Officer with clerical tasks and inventory counts.

Skills

Microsoft Office

Copier/Scanner

Filing

Organization

Customer Service

Ad Astra

School Dude

Keystone

Pitney Bowes

Education

High School diploma

Tools

Ad Astra

School Dude

Keystone

Pitney Bowes Mail Center

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Office Services Specialist

Role Title

Admin and Office Spec II

Role Code

19012-SW

FLSA

Nonexempt

Pay Band

02

Position Number

292W0118

Agency

Central Virginia Community College

Division

Central Virginia Community College (Div)

Work Location

Lynchburg - 680

Hiring Range

$18.00-$22.00 hourly

Emergency/Essential Personnel No

EEO Category

6-Administrative Support

Full Time or Part Time

Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

29 hours per week, typically between the hours of 8:00 am to 5:00 pm Monday through Friday.

Sensitive Position

No

Job Description

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs.

• Maintain front lobby reception area which involves greeting staff, visitors and vendors, responding to phone calls and messages, making appointments, handing out keys, and fleet Management
• AdAstra System Administration and Event Coordination
• Maintain office filing and assist with inventory issuance and tracking for main campus and offsite centers. Assist with printing process for main campus and offsite centers. Maintain departmental communications by posting and/or distribution to departmental personnel.
• Mail Operation Backup
• Workorder Processing and Inventory
• Assist with eVA procurement receiving processes or requests
• Serve as Facilities representative on Social Committee.
• Assist the Office Manager and Procurement Officer with various clerical tasks, GovDeals support and bi-annual inventory counts.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• High School diploma or equivalent
• Proficient in Microsoft Office Suite,
• Skilled in copier/scanner operations, filing and organizational processes.
• Strong Customer Service Skills

Additional Considerations

Knowledge of Ad Astra, School Dude, Keystone, and Pitney Bowes Mail Center systems.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).